The office of Deputy Commissioner is run through various branch officers supervising different branches:-

Sr. No.	Branch	Branch Officer	Decision Level
1.	Establishment Branch	A.C. (G)	DC
2.	Misc. Branch	-do-	-do-
3.	District Nazir	-do-	-do-
4.	LPA ( Arms Licenses )	-do-	-do-
5.	Suwidha/ Single Window	-do-	-do-
6	Small Savings	-do-	-do-
7.	Complaint & Enquiry Branch ( CEA )	A.C. (GRI.)	-do-
8.	Local Fund ( LFA )	-do-	-do-
9.	Peshi DC	-do-	-do-
10.	Receipt & Issue ( RIA )	-do-	A.C. ( Gen.)
11.	Development Branch	DDPO	D.C.
12.	Sadar Kanungo ( S.K )	DRO	-do-
13.	Head Registration ( HRA )	-do-	D.C.
14.	District Revenue Assistant (DRA )	-do-	DC/ADC
15.	DRA (T)	-do-	DC/ADC
16.	Agrarian Branch	-do-	DC/ADC
17.	Record room ( Khewat )	-do-	DC/ADC
18.	Record room ( General )	AC (GR.)	DC/ADC
19.	Peshi ADC	-do-	DC/ADC
20.	Relief & Resettlement Branch ( RRA )	-do-	DC/ADC
21.	Personal Assistant.	DC	DC

Peshi Deputy Commissioner:

Court work: Under section 6 of the Punjab Land Revenue Act, 1887, the Deputy Commissioner exercises the powers of District Collector of a district. Under section 11 of the Act ibid, he exercises control over all revenue officers in the district. Following types of cases are decided by him under the Act :-

Appeal mutation :

Procedure: A party aggrieved by the order of Assistant Grade –I, files an appeal before the District Collector, under section 13 of the Punjab Land Revenue Act, 1887. After the appeal is presented, it is marked to the Reader for summoning of parties and record of lower court after completion of necessary formalities. File comes to reader for numbering and to ensure that the same is complete in all respects. Reader scrutinizes the same and ensures whether appeal is within limitation, necessary parties have been impleaded, No. of copies of appeal have been presented corresponding to the number of respondents, Power of attorney or Memorandum of appeal have been duly signed by the counsel for the parties or appellants in person as the came may be. He further ensures that the Talbana and power of attorney are duly stamped worth Rs. 50/- and Rs. 5/- respectively. After scrutiny, he causes the appeal to be entered and numbered in the Mislband Register. After the appeal is found in order keeping in view the above formalities, the case is listed for arguments and decision. After decision on merit, the appeal file is consigned to the record room, whereas the lower court file is sent back to the concerned court.

Channels of supervision :

i) Assistant Collector 1st Grade ( whose order is challenged in appeal ).

ii) District Collector (exercises appellate jurisdiction in deciding appeals against the orders of Asstt. Collector 1st Grade ). At both levels records are maintained by Ahlmed and supervised by Reader.

iii) Assistant Commissioner ( Grievances ) ass Branch Officer ).

Accountability: Reader and Ahalmad are responsible for implementation of interim/ final orders passed by the Presiding Officer on each file. Ahalmad is further responsible for consignment of appellate record to the concerned record room and return of lower court record to the concerned court. There are 3 Record Rooms in the District of Sangrur viz. Sangrur, Barnala and Malerkotla for six sub Divisions.The records pertaining to Sub Divisions of Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri & Malerktola consigned to Malerkotla Record Room and Record pertaining to Barnala Sub Division is consigned at Barnala.

Decision making level: District Collector.

Appeal Rent Suits:

These appeals are filed under the Pepsu Tenancy Act. The orders of Asstt. Collectors of 1st Grade are challenged before District Collector.

Procedure : The procedure for deciding the Rent Suit appeals is the same as in case of mutations, except that in such cases Ad valorem Fee is charged in form of Non-judicial stamps at both levels i.e. while presenting Original suit before Asstt. Collector 1st Grade and at the time of filing appeal before District Collector. This Ad valorem is charged as per chart issued by the Hon'ble Punjab & Haryana High Court. Normally it is Rs. 48.80 on every 5,000/- or part thereof, upto Rs. 4.0 lacs ( suit value ).

Channels of supervision : Assistant Collector 1st Grade ( whose order is challenged in appeal and District Collector (exercises appellate jurisdiction in deciding appeals against the orders of Asstt. Collector 1st Grade ). At both levels records are maintained by Ahlmed and supervised by Reader, Assistant Commissioner ( Grievances ) as Branch Officer ).

D ) Decision making level: District Collector.

Appeals under the Public Premises Act, 1973:

Under the Public Premises Act, 1973, the District Collector exercises the powers of Divisional Commissioner. He hears appeals emanating from the orders of Collector of the Sub Division, whereby the Collector orders removal of encroachments on public properties.

Procedure: The procedure to decide these appeals is also the same as in Mutation cases, except that no court fee / ad valorem is charged.

Channels of supervision : Collector ( whose order is challenged in appeal and District Collector ( in exercise of the powers of the Divisional Commissioner ). At both levels records are maintained by Ahlmed and supervised by Reader, Assistant Commissioner ( Grievances ) as Branch Officer.

Decision making level: District Collector ( exercising the powers of Divisional Commissioner) .

Cases under section 47-A of the Indian Stamp Act, 1899.

Under this Act, the Deputy Commissioner in exercise of powers of District Collector, decides cases of deficiency of stamp duty levied on various documents i.e. sale deeds, gift deeds etc. presented before the Joint Sub Registrar/ sub Registrar, who impounds the same on the ground of levy of stamp duty not in accordance with Market Rates or the prevailing Rates determined by the District Collector annually.

Procedure: The procedure to entertain these appeals is also the same as in Mutation cases. After the case is numbered in the Mislband Register, the same is put up before the District Collector. Buyers and sellers are parties to the case. They are required to file reply and adduce evidence in support of their claim. Some times, a report is also sought from concerned Sub Registrar/ Joint Sub Registrar or other officer within the department before deciding the case finally.

Channels of supervision :Sub Registrar/ Joint Sub Registrar ( who impounds and refers the document/ deed ), and District Collector (exercises original jurisdiction in deciding the cases so referred U/s 47-A of the Indian Stamp Act, 1899 ). At district level records are maintained by Ahlmed and supervised by Reader.

Decision making level: District Collector.

Election Petitions:

Vide Notification dated 22nd June, 2001, issued under Section 73 (2) of the Punjab State Election Commission Act, 1994, Deputy Commissioner, Sangrur has been appointed as Presiding Officer of the Election Tribunal at the District level for deciding election petitions in respect of Elections to Municipal Committees, Nagar Panchayats and Gram Panchayats for Barnala an Sangur Su Divisions in the district.

Procedure: The procedure to entertain these petitions is also the same as in Mutation cases. After the case is numbered in the Mislband Register, the same is put up before the Presiding Officer of the Election Tribunal. Notice to all concerned parties is issued for putting their appearance before the Election Tribunal. After the respondents appear, they are asked to file their reply to the petition. The petitioners can also file replication to the reply filed by respondents. Thereafter, issues are framed after hearing the parties and on the basis of issues, the parties are directed to adduce their respective evidence in support of their claim. The procedure is governed by the Code of Civil Procedure.

Channels of supervision : Presiding Officer of the District Election Tribunal.

Cases under Package Deal Act:

Under the Package Deal Act, Deputy Commissioner exercises the powers of Chief Sales Commissioner-cum-Deputy Commissioner and hears/ decides the appeals emanating from the orders of Sales Commissioners-cum-Sub Divisional Magistrate. The cases pertain to the rehabilitation properties sold/ allotted by the Sales Officer-cum-Tehsildar.

Channels of supervision : Sales Officer ( Tehsildar ), Sales Commissioner (SDM ) and Chief Sales Commissioner ( Deputy Commissioner )

Decision making level: Chief Sales Commissioner ( Deputy Commissioner ).

Appointment of Lambardars:

Appointment of Lambardars is made by the Deputy Commissioner under rule 14 of the Punjab Land Revenue Rules.

Procedure :- As and when a vacancy of Lambardar arises in the village, the concerned Circle Revenue Officer gets the proclamation made in the village in order to invite claims from the aspirants. The proclamation can be made through beat of drum or otherwise. The CRO concerned hears the claims of the candidates, gets their antecedents verified from the local police and recommends the names to the SDM through Tehsildar. SDM again hears the parties and recommends the name of the candidate, if he finds him suitable. If there are more than one contestant, he forwards the case to the District Collector, who appoints the candidate as Lambardar, whom he considers more or the most suitable. If the appointee happens to be the sole contestant, " Sanad" of appointment is issued to the candidate within a period of 15 days from decision of the case. In case, the Lambardari is contested by more than one candidates, then 'Sanad' is issued after expiry of limitation period for filing an appeal before the Divisional Commissioner.

Channels of supervision : CROs, SDM and District Collector.

Decision making level: Deputy Commissioner.

Transfer of cases:

Section 12 of the Punjab Land Revenue Act envisages that " Collector may by written order distribute in such manner, as he thinks fit, allocate any business cognizable by any Revenue Officer under his control. He may also withdraw any case pending before any Revenue Officer under his control and either dispose off it himself or by written order, refer it for disposal to any other Revenue Officer under his control."

Procedure : On an application filed by either party to the revenue proceedings before any revenue officer under the control of Deputy Commissioner-cum-Collector, that it has no faith and hope of justice from a particular court, the Collector seeks comments from the Presiding Officer of the said court and transfers/ withdraws the case from that court, if he is satisfied that it is necessary in the interest of justice. He may transfer any case from one court to another quo moto also.

Channels of supervision : District Collector.

Accountability: Reader and Ahalmad.

Decision making level: Deputy Commissioner.

Consignment of Records:

After the case is decided, a challan is prepared in triplicate ( 2 copies for record room and one for office ) and sent to the Record Room alongwith files numbered and entered in the challan. After allocation of Goshwara number by the Record Room Official, one copy of the challan is returned to the Peshi DC Branch. The Goshwara number is entered in red ink by Ahalmad in the Mislband Register so that in future it is easier to locate the concerned case file.

Channels of supervision : Ahalmad, reader and Branch Officer..

Accountability: Reader and Ahalmad.

Decision making level: Branch Officer ( Asstt. Commissioner ( Grievances )

Appeals against Appointment/removal and dismissal of Chowkidars:

Appointment/ removal and dismissal of Chowkidars ( village watchman ) is made by the SDMs, against whose decision appeal lies before the Deputy Commissioner. Deputy Commissioner, Sangrur delegated these powers to Additional Deputy Commissioner, Sangrur under para 42 of the Punjab Chokidara Rules.

Procedure :- As and when a vacancy of chowkidar arises in the village, the concerned Circle Revenue Officer get the proclamation made in the village in order to invite claims from the aspirants. The proclamation can be through beat of drum or otherwise. The CRO concerned hears the claims of the candidates, get their antecedents verified from the local police and recommends the names to the SDM through Tehsildar. SDM again hears the parties and appoints a chowkidar against whose decision appeal lies before the District Collector ( Additional Deputy Commissioner ).

Channels of supervision : CROs, SDM and Additional Deputy Commissioner .

Decision making level: Additional Deputy Commissioner.

Administrative Work:

Receipt and dispatch work:

Procedure : Separate registers for receipt and dispatch have been maintained. After receiving mail from the main Receipt and Dispatch branch, the papers are dealt on daily basis. Action taken on each paper is mentioned in the last column of receipt register. The mail so received is dispatched to concerned offices. Every year a new register is started on 1st January.

Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Decision making level: Branch Officer ( Asstt. Commissioner ( Grievances ).

Preparation and submission of monthly, quarterly and yearly statements showing initiation and disposal of cases.

Procedure: The number of cases instituted/ decided every month is entered in different Mislband registers ( head-wise ). After preparing a consolidated statement of different types of cases, the statement is sent to the Divisional Commissioner and Financial Commissioner, Revenue, Punjab every month, quarter and year in the prescribed proforma.

Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Decision making level: Branch Officer ( Asstt. Commissioner ( Grievances ).

Sanction of emergency leave/ furlough /parole and pre-mature acquittal of prisoners.

Procedure : Emergency leave is granted by the District Magistrate to the prisoners in dire need. Leave roll is received from jail authorities specifying the nature of emergency i.e. death/ marriage of some blood relation of the prisoner. On the basis of the said roll, the dealing clerk puts up the case with instructions. The case is scrutinized by the reader and branch officer and is submitted before District Magistrate for grant of emergency leave. Normally jail authorities recommend 15 days leave. However, it is discretion of the District Magistrate to curtail the leave period depending upon circumstances of each case.

Furlough and premature acquittal are sanctioned by the Secretary, Home Department, Punjab on the recommendations of I.G. Prisons, Punjab.

Parole is granted by Inspector General, Prisons, on the recommendations of District Magistrate. A report regarding law & order is also obtained from SSP, Sangrur by the District Magistrate before recommending Parole for sanction under section 3(1) of the Punjab Good Conduct Prisoners ( Temporary Release ) Act, 1962. If the convict wants to go on parole within next one year, no police verification is not again required. Breach of peace is not a good ground for refusing the grant of parole to a convict.

Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Decision making level: Deputy Commissioner.

Enquiries against police officials:

Procedure :- Enquiries against police officials are conducted under rule 16.38 of the Punjab Police Rules, 1934. District Magistrate may either enquiry by an Executive Magistrate or may order the judicial prosecution of the delinquent police official. He may order such enquiry either on the recommendation of Senior Supdt. of Police of the district or on the basis of a public complaint. After the enquiry is completed, the prosecution shall follow if the charges are proved against the official. Information is sent to the Senior Supdt. of Police concerned.

Processing and channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Accountability: Clerk-Reader-Superintendent-Branch Officer and Deputy Commissioner.

Decision making level: Deputy Commissioner.

Custodial Deaths

Procedure: As and when a prisoner dies in the custody of jail authorities, information is received by the District Magistrate through TPM. District Magistrates immediately orders an inquest under section 176 of the Cr. P.C. through a Sub Divisional Magistrate and also informs the National and State Human Right Commissions regarding the said death. In order to ensure an independent enquiry video cassettes/ post mortem and viscera reports are also sought from the concerned authorities. These reports are relied upon during magisterial inquest. If the guilt of the jail authorities is proved, Senior Superintendent of Police is requested to take appropriate action as per law. Normally, criminal proceedings follow. The information is also sent to the National and State Human Right Commissions, apart from the Secretary to Govt. of Punjab, Department of Home Affairs and Justice, Chandigarh.

Processing and channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Accountability: Clerk-Reader-Superintendent-Branch Officer and Deputy Commissioner.

Decision making level: Human Right Commission/ Punjab Govt. through Deputy Commissioner.

Withdrawal of Prosecution Sanction:

Procedure: As per Punjab Govt. Memo No. 4787-4JJ-76/9349 dated 17.3.1976, District Magistrates are empowered to order withdrawal at their own level criminal cases involving offences punishable with imprisonment not exceeding five years, cases against Govt. employees, Cases regarding mis-appropriation of, damage to and destruction of Govt. property; and cases of public or political importance likely to receive publicity or cause political repercussion. All other cases have to be referred to the Govt. for prior approval. Such case are received either from Govt. or from the individual. Report from concerned SSP is obtained before recommending/ ordering the withdrawal. Sometimes, enquiry by a magistrate is also got conducted in cases against the Govt. employees. Advice of District Attorney is also received.

Processing and channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Accountability: Clerk-Reader-Superintendent-Branch Officer and Deputy Commissioner.

Decision making level: District Magistrate and the Govt. of Punjab.

Additional Deputy Commissioner:

The Deputy Commissioner and Additional Deputy Commissioner enjoy concurrent powers when they act as District Collector or District Magistrate. Only difference is that Deputy Commissioner / District Magistrate allocates the work to Additional Deputy Commissioner / Additional District Magistrate.

Administrative Work:

Receipt and dispatch work:

Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Additional Deputy Commissioner.

Accountability : Clerk-Reader-Superintendent- Branch Officer and Additional Deputy Commissioner.

Decision making level: Branch Officer ( Asstt. Commissioner ( Grievances ).

Preparation and submission of monthly, quarterly and yearly statements showing initiation and disposal of cases.

Procedure: The number of cases instituted/ decided every month is entered in different Mislband registers ( headwise ). After preparing a consolidated statement of different types of cases, the statement is sent to the Divisional Commissioner and Financial Commissioner, Revenue, Punjab every month, quarter and year in the prescribed proforma.

Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Additional Deputy Commissioner.

Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.

Decision making level: Branch Officer ( Asstt. Commissioner ( Grievances ).

State Appeals:

Procedure : As per Section 378 of the Code of Criminal Procedure, 1973, cases for State Appeals are received from the District Attorney, Sangrur for approval of the District Magistrate, Sangrur and onward transmission to the Director, Prosecution, Punjab, Chandigarh for filing appeals in the Hon'ble Punjab and Haryana High Court. As per Amended Act, 2005, in order to guard against the arbitrary exercise of power and to reduce reckless acquittals, section 378 is being amended to provide that an appeal against an order of acquittal passed by a Magistrate in respect of a cognizable and non-bailable offence filed on a police report, would lie to the Court of Sessions and the District Magistrate will be authorised to direct the public prosecutor to file such appeals.

Channels of supervision: Branch Officer, Additional Deputy Commissioner and Deputy Commissioner.

Accountability: Clerk, Reader, Superintendent, Branch Officer , Additional Deputy Commissioner and the Deputy Commissioner.

Decision making level: Additional Deputy Commissioner.

Police Protection Cases:

Police Protection is given in cases of Warrant of possession, demarcation, removal of illegal encroachment over Govt. lands as well as from the lands of Nagar Panchayats/ Nagar Councils. The competent authority to provide Police Protection is the District Magistrate under rule 2 Chapter 7 J of Punjab and Haryana High Court Rules and Orders ( Vol. IV). An amendment has been carried out in the above rule on 6.8.1992 by the Govt. of Punjab that in cases of execution of degree and other cases, the power of granting police protection will be exercised by District & Sessions Judge, directly. However, he has to endorse a copy to the District Magistrate, who further endorses the same to the Senior Supdt. of Police concerned.

Procedure: A case for providing Police Protection is forwarded by the concerned Sub Divisional Magistrate with his recommendation that in a particular situation, protection is required. Accordingly, after considering the proposal the police protection is granted with a copy to the concerned Senior Supdt. of Police.

Channels of Supervision: Superintendent, Branch Officer (Asstt. Commissioner ( Grievances )) and Additional Deputy Commissioner.

Accountability: Clerk, Reader, Superintendent, Branch Officer, Additional Deputy Commissioner and Deputy Commissioner.

Decision making level: District Magistrate.

General Provident Fund ( GPF Branch )

Refundable and Non-refundable advances from the G.P. Fund are sanctioned to Class III and IV employees through this Branch under rules 13.14 and 13.29 respectively of the Punjab Civil Service Rules, Vol.II. Refundable Advance can be obtained for the purposes of social ceremonies in the family of the employee such as marriage, Mundan, Dastarbandi etc. Minimum Service for being eligible for seeking advance ( refundable ) is 5 years. The employee seeking advance is required to attach alongwith his application, the statement showing his deposits during the current financial year and an affidavit to the effect that he shall use the GPF for the purpose for which it is being withdrawn.

Non-Refundable advance can be obtained for the purposes of building/ repair/ alteration/ addition, purchase of plot, scooter, car, litigation expenses. The amount of withdrawal should not exceed half of the deposit in the account or six month's basic pay whichever is less. Advance under this clause for the purpose of marriage/ engagement or studies of children can be given upto ¾ of the total amount lying in the GPF provided that minimum service of the employee should have been 20 years or he should have less than 10 years of service in his superannuation. For Scooter/ motor cycle, computer and car an advance of Rs. 30,000, Rs. 60,000/- and Rs. 2,50,000/- can be obtained. Different registers are maintained for Class II, III and IV officials. Apart from that GIS account of Class III and IV of the office of Deputy Commissioner is also maintained.

Processing and channels of supervision: Clerk, Sr. Assistant-Superintendent- Branch Officer and Additional Deputy Commissioner, Deputy Commissioner.

Accountability: Clerk-Reader-Superintendent-Branch Officer Additional Deputy Commissioner and Deputy Commissioner.

Decision making level: Additional Deputy Commissioner in cases of all GTPF advances except in cases of Final Payment on retirement. Cases of final payment are decided by Deputy Commissioner.

ESTABLISHMENT BRANCH

Establishment branch of the office of Deputy Commissioner deals in service matter cases of Class I, II, III ( ministerial wing ) and IV officers/officials working under the supervision and control of Deputy Commissioner.

APPOINTMENTS TO CLASS III ( drivers, clerks and steno typists ) AND IV EMPLOYEES:

Procedure : Deputy Commissioner is the competent authority for making appointment to these posts. Modes of direct recruitment are :

i) By transfer of patwaris in the district; or

ii) By direct appointment ; or

iii) By transfer; or

iv) By deputation of a person in service of a State Govt. or the Govt. of India.

The above appointments are made under the " Punjab District Service ( Class III) Rules, 1976.

Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

APPOINTMENT TO CLASS IV SERVICES:

(Peons, Frash, Sweeper-cum-Chowkidars, water careers and gardeners )

Procedure : Deputy Commissioner is the competent authority for making appointment to these posts. Modes of direct recruitment are :

i) By direct appointment ; or

ii) By transfer; or

iii) By deputation of any official already in service of the Govt. and ;

iv) in case of other posts in the service carrying higher grade: by direct appointment, promotion or deputation.

The above appointments are made under the " Punjab State Service ( Class IV ) Rules, 1963.

Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Promotion :

Superintendent:

The vacancy is filled up from amongst the Assistant Superintendents o the district of the concerned Division under rule 9 of the Punjab District Service ( Class III ) Service Rules, 1976. Now, the posts of Superintendent Grade-I and Grade-II fall under Group 'B' Service. The rules need to be amended accordingly.

PRCEDURE : A panel of 3 persons against one post is sent to the Divisional Commissioner as per seniority list for onward submission to the Financial Commissioner, Revenue, Punjab, who is the competent authority to make promotion to this post. As per prevailing Govt. instructions, service record for the immediate 5 preceding years is considered for making promotion. Promotion is made on the basis of seniority-cum-merit.

Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Financial Commissioner, Revenue, Punjab.

Assistant Superintendent ( Revenue and Record) :

Procedure : The post is filled up by promotion under rule 9 (b) from amongst the Senior Assistants of the cadre with at least 2 years' experience as an assistant on revenue side or Stenographer of the cadre, who have worked as Assistant for a period of two years on some existing vacancy or sharing the work of Assistant on the revenue side; or by promotion from amongst Kanugoes of the Division concerned. A panel of 3 senior most assistants is sent to the Divisional Commissioner, who is the competent authority to make promotion to this post.

Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Divisional Commissioner, Patiala.

Assistant Superintendent ( General ) :

Procedure : The post is filled up by promotion under rule 9 (c) from amongst the Senior Assistants of the cadre with at least 2 years' experience as an assistant or Stenographer of the cadre, who have worked as Assistant for a period of two years on some existing vacancy or sharing the work of Assistant; A panel of 3 senior most assistants is sent to the Divisional Commissioner, who is the competent authority to make promotion to this post.

Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Divisional Commissioner, Patiala.

P.A to Deputy Commissioner:

Promotion is made by the Deputy Commission on seniority-cum-merit from amongst Stenographers of the cadre. Service record of five years is considered. The post was sanctioned in the year 1993. It falls in Group 'B' Service and rule 9 (d) of the Punjab District Service (Class III) Rules is required to be amended accordingly.

Channels of Supervision: Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Stenographer :

Procedure: Promotion is made under rule 9 (d) of the Punjab District Service ( Class III) Rules by selection from amongst clerks and stenotypists of the respective cadre of the district concerned who qualified in a test in shorthand and typewriting at a speed which may be prescribed by the concerned Deputy Commissioner.

Channels of Supervision: Deputy Commissioner Sangrur.

Channels of Supervision: Additional Deputy Commissioner, Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Senior Assistant :

In case of Assistant 75% of the posts by promotion from amongst clerks and stenotypists of the respective cadres of the district concerned and 25% posts are filled up by direction recruitment. Promotional quota has been further split at the ratio of 70:30 from amongst qualified ( Assistant Grade Exam.) and persons with at least 18 years' service as per Supreme Court Judgment in case titled Saroj Rani Vs. State of Punjab and Ors. A panel of 3 persons is put up on the basis of seniority-cum-merit alongwith record for the past five years ( preceding the date of occurance of vacancies. Post of District Revenue Accountant ( equivalent to that of Assistant ) is filled up from amongst Asstt. Distt. Revenue Accountants or Kanugos or clerks of the respective cadres of the district.

Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Stenotypist:

Procedure : By selection from amongst clerks of the cadre who qualify a test in shorthand and typewriting at a speed which may be prescribed by concerned Deputy Commissioner under rule 9 (g) of the rules ibid.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Transfers:

Procedure: Transfers are ordered in terms of transfer policy received year to year basis.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Addl. Deputy Commisioner and Deputy Commissioner Sangrur.

Decision making level: Deputy Commissioner Sangrur.

Issue of No Objection Certificate for Passport:

If any Class III and IV Govt. employee working under the control of Deputy Commissioner seeks an NOC by making an application supported by an affidavit for having a passport, he is issued NOC on certain conditions namely : there is no criminal case is pending against him; nor such case is contemplated in future; that there is nothing adverse against him on the record security agencies of the Govt. ; that he has not executed any bond of Govt. employment; that he would go abroad after getting the leave sanctioned; he would not take part in any political activity; he would not indulge in any anti Govt. activity affecting the interest of Centre and the State Govt. ; that he would be responsible for repayment of loans taken from the Govt. as per instructions.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Addl. Deputy Commisioner and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Issue of No Objection Certificate for higher studies:

If any Class III and IV Govt. employee working under the control of Deputy Commissioner seeks an NOC by making an application which is allowed on certain conditions namely : his studies would not affect his office work and that he would be entitled to leave only on the days the examination is held.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Addl. Deputy Commisioner and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Permission to purchase plot:

Procedure : Any officer/ official, whose appointing authority is the Deputy Commissioner can make an application for permission to purchase a house/ plot. The sanction is accorded under Rule 18 of the Punjab Employees Conduct Rules, 1966. The employee has to disclose the source from which such property is being acquired.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Addl. Deputy Commisioner and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Clearance of Probation Period:

Probation period for newly recruited and promoted officials is 2 years and one year respectively. If the official has satisfactorily performed his duties, he is allowed to have cleared the probation period.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Addl. Deputy Commisioner and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Grant of Proficiency Step up to employees:

Procedure : These cases are dealt in the same manner in which the cases for promotions are considered. Case for proficiency step up of each employee, whose appointing authority is the Deputy Commissioner, is finalized by the Deputy Commissioner. As per Govt. instructions, employees are entitled to proficiency step up after 8,16, 24 and 32 years of service. It is granted on the basis of length of service.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Addl. Deputy Commissioner and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Complaints against officers/officials:

Procedure: Complaints received against the officials, whose appointing authority is the Deputy Commissioner are got enquired through SDMs, Teshildars or other officers and if found correct, the concerned employee is charge sheeted. A regular enquiry follows as per procedure laid down in the Punjab Civil Service ( Punishment and Appeals) Rules, 1970. Employee is exonerated or proceeded against as per enquiry report after granting personal hearing. In case of other officers, whose appointing authority is other than the Deputy Commissioner, a report is sent accordingly after getting the complaint enquired into by some senior officer.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer (A.C. Gen.), Addl. Deputy Commissioner and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner (General) and Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur in case of employees who are appointed by him.

LICENSE AND PASSPORT BRANCH

This Branch deals with the cases under Indian Arms Act, 1959 and Arms License Rules, 1962. Apart from that Fire Works licenses under Explosive Act and NOC for retail out let/ gas agencies are also issued. The following types of cases are dealt in:-

Issue of new arms license:

Procedure :- An application for issue of non-prohibited bore revolvers/ pistol/ gun is submitted by the concerned applicant at the Single Window alongwith proofs of date of birth, residence, medical fitness and an affidavit that no criminal case is registered against the applicant; that he is applying for the same for the first time and for self defence. The application is processed in the LPA branch, photograph of the applicant is taken in the computer and the application form is sent to the Senior Supdt. of Police concerned for police verification. After the police verification is received, the applicant is directed to appear before the District Magistrate for personal hearing, who either rejects the case, or keeps it pending or grant license. The license is valid for 3 years from the date of issue and the licensee can purchase the weapon within a period of one year from the said date. No further extension can be granted in any case after one year. A licensee can have maximum 3 weapons against the license. The license is valid for Punjab State only. License valid for all India are issued by the Department of Home Affairs and Justice, Punjab, Chandigarh.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Entry of Weapon in the License:

An application is submitted by the concerned applicant at the Single Window of the office of District Magistrate alongwith bill showing the purchase of weapon within one year of the date of issue of license. He also produces the weapon for inspection. The application is then processed in the LPA branch, where the order of District Magistrate are obtained and entry made in the license.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner (General) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Deletion of Weapon from the license:

An application is submitted by the concerned applicant at the Single Window alongwith intended notice of 45 days showing that he wants to sell the weapon. After 45 days of the notice, he submits an application alongwith an affidavit by the purchaser at Single Window of District Magistrate's Office that he has sold the weapon. Therefore, the same may be deleted from his license. The application is then processed in the LPA branch, where the order of District Magistrate are obtained and entry deleted from the license.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer (A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner (General) and District Magistrate, Sangrur.

Decision making level: Asstt. Commissioner (Gen), Sangrur.

Renewal of Arms License:

Procedure : An application is submitted by the concerned applicant at the Single Window of the office of District Magistrate alongwith prescribed fee. He also produces the weapon for inspection. The application is then processed in the LPA branch, where the order of District Magistrate are obtained and renewal entry made in the license. Each license is renewed for further three years from the date of its expiry. Grace period is one month. In case of late renewal, police verification is obtained before renewal.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer (A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner (General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur in case of late renewal and A.C. (General ) in case of renewal in time.

Change of Bore:

Procedure : An application is submitted by the concerned applicant at the Single Window of the office of District Magistrate alongwith prescribed fee. The application is then processed in the LPA branch, where the order of District Magistrate are obtained and change of bore is allowed and entry made in the license. Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Addition of weapon

Procedure : An application is submitted by the concerned applicant at the Single Window of the office of District Magistrate alongwith an affidavit and receipt for the prescribed fee. The application is then processed in the LPA branch, where the order of District Magistrate are obtained and entry deleted made in the license.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and District Magistrate Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

DISPOSAL OF WEAPONS IN THE EVENT OF LICENSEE'S DEATH

Procedure : An application is submitted at the single window of the District Magistrate's office by the legal heirs of the license after his death at the Single Window alongwith proof of death and receipt in token of deposit of weapon with the authorised arms dealer or police station. The application is then processed in the LPA branch, where after seeking a report of SDM regarding legal heirs and nominee, the order of District Magistrate are obtained. The legal heirs are given 6 months' time either to dispose of weapon to a licensee or get it transferred in the name of any legal heir in whose favour there is a valid license.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Appointment of Retainer

Procedure : An application is submitted by the license that he is unable to move alone with the licensed weapon due to security reasons at the Single Window of the office of District Magistrate, Sangrur alongwith an affidavit in case of individual and a letter of authority in case of Banks etc. The application is then processed in the LPA branch, where after seeking a report of concerned Senior Supdt. of Police as to whether the applicant should be allowed retainer, the order of District Magistrate are obtained. Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Renewal of Prohibited Bore Arms Licenses

Procedure : An application is submitted by the license at the Single Window of the office of District Magistrate, Sangrur alongwith prescribed fee. The weapon is also produced for examination at the time of making this application. The application is then processed in the LPA branch, where after seeking reports from ADGP, Chandigarh and concerned Senior Supdt. of Police as to whether they have any objection in renewal of the license. In case, they have no objection, the renewal is allowed.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Renewal of fire works license.

Procedure : An application is submitted by the license at the Single Window of the office of District Magistrate, Sangrur alongwith prescribed fee. The application is then processed in the LPA branch, where after seeking reports from concerned SDM and Senior Supdt. of Police as to whether they have any objection in renewal of the license. In case, they have no objection, the renewal is allowed.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Renewal of Kerosene oil license.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

MISCELLENEOUS BRANCH

Order U/s 144 Cr.P.C.:

Under the above section prohibitory orders banning assembly of more than 5 people, processions etc., plying of loud-speakers, parking in bazaars, carrying lethal weapons, regulating times for harvesting, banning use of pressure horn on vehicles, sale of intoxicants, digging of wells without permission, and certain prohibitory orders during festivals are issued.

Procedure : Before issuing such orders reports/ NOCs from the concerned Senior Superintendents are received. The above orders are issued for sixty days. After a notional break of one day the period is extended for next sixty days, after seeking similar reports again.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Tours of VVIPs/VIPs.:

Procedure: As an when a tour programme of some VVIP/ VIP is received, concerned Senior Supdt. of Police is directed to make security arrangements. In case of a public function involving large gathering, X.En. PWD, Provincial Division is asked to arrange barricading of the rally place. Civil Surgeon has to provide medical team alongwith blood matching the group of VVIP/ VIP. All concerned are directed to be present during the visit of the VVIP/VIP. Other arrangements include booking of rest house, parking passes, invitation cards, press arrangements and fire fighting arrangements.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Issue of dependent certificate, legal heir certificate, nationality certificate, character certificates for aspirants to a job in the Press.

Procedure : An application from the applicant is received, which is processed. Reports regarding correctness of the claim of the applicant are received from the concerned Sub Divisional Magistrate/ Tehsildar. On the basis of the said report, case is examined in the light of Govt. instructions. Decision is taken accordingly to reject or issue the certificate.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Issue of Certificates to the Freedom Fighters and their heirs.

Procedure : This certificate can be issued by the Deputy Commissioner to the Freedom Fighter himself, son daughter, grand sons and grand daughters ( maternal and paternal both lines ) An application from the applicant is received, which is processed. Reports regarding correctness of the claim of the applicant are received from the concerned Sub Divisional Magistrate/ Tehsildar. On the basis of the said report, case is examined in the light of Govt. instructions. Decision is taken accordingly to reject or issue the certificate.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Grant of No Objection Certificate for running Video Parlors, marriage palaces and cinemas.

Procedure: An application ( 8 copies ) supported by the proof of ownership, where the business has to be started and an affidavit is submitted by the Applicant. Reports from the concerned Senior Supdt. of Police, SDM, X.En. PWD, Executive Officer of the Nagar Council ( in case site is in a town ), DDPO ( in case site is in a village), X.En. PUDA and Divisional Town Planner are sought as to whether the setting up of a Video Parlor, Cinema or Marriage palace conforms to the norms of Govt. Instructions and whether they have any objection against the proposal. After the reports are received in affirmative, the case is examined and processed for approval of the Deputy Commissioner for construction of the building on the site in question. After the building is complete concerned SSP, SDM, X.En. PWD, X.En. Public Health, Fire Brigade and Electrical Inspector submit their reports regarding safety measures. If the reports are positive, a license is granted for running a video parlor, cinema or marriage palace as the case may be.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the District Magistrate, Sangrur.

Decision making level: District Magistrate, Sangrur.

Grant of Solatium to dead or injured in hit and run accidents:

Procedure: An application supported by the proof of death or injury, a copy of F.I.R. and an affidavit is submitted by the Applicant within six months of the accident. Report from the concerned SDM, who is the claim enquiry officer as per law, is sought. In case claim is time barred but within one year of the accident, the claim enquiry officer ( SDM ) can condone the delay. After the report is received from the SDM, the case is processed and submitted for decision to the Claim Settlement Commissioner-cum- Deputy Commisioner. In case of approval, the Oriental Insurance Company is directed to make the payment to the tune of Rs. 25,000/- in case of death and Maximum Rs. 12,500/- in case of injury.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Applicant, SDM, concerned doctor performing postmortem on the dead body or injured person, dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the District Magistrate, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Change of name in Ration Card:

Procedure: An application supported by the notices published in two leading news papers one each in English and Punjabi and an affidavit is submitted by the Applicant in the office of District Food & Supplies Controller, who after processing the same sends the case to the Deputy Commissioner for an enquiry. A report is sought from the SSP concerned as to whether the police has any objection in the proposed change of name. After the report is received from the SSP, the case is processed and submitted for decision to the Deputy Commisioner. In case of approval, the case is returned to the District Food & Supplies Officer, Sangrur to affect change in the ration card as per Govt. instructions.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Applicant, DFSC, SDM, dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Compensation to persons injured /died in accidents resulting from Farm machinery.

Procedure: An application supported by the proof of death or injury, and an affidavit is submitted by the Applicant in the office of concerned Market Committee. Market Committee requests the Deputy Commissioner to make an enquiry through concerned SSP and the SDM. Accordingly, reports are sought from both the authorities. After the reports are received from the SSP and SDM, the case is processed and submitted for decision to the Deputy Commisioner. In case of approval, the case is returned to the Secretary Market Committee to grant compensation to the legal heirs of deceased or the injured person as the case may be. In case of death, the legal heirs are given Rs. 75,000/-. However, in case of injuries, the amount is determined in proportion to the injury.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Applicant, Secretary Market Committee and his officials, SSP office, SDM, dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Counter-signing the documents:

Procedure : An application in the prescribed proforma is submitted by the applicant at the Single Window of the office of Deputy Commissioner, Sangrur alongwith prescribed fee, affidavit and the documents sought to be countersigned. The application is then processed in the MA branch. In case, the signature of the person who had signed the document in question are available in the office case is put up for final disposal/ counter signature. However, in case signatures of the signatories are not available, the same are verified from the concerned authority. After due verification, the document is counter signed by the Deputy Commissioner and returned to the applicant through Single Window System.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Applicant, dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the Deputy Commissioner, Sangrur.

Decision making level: Deputy Commissioner, Sangrur.

Processing of cases pertaining to allotment of title to Printing Press/ News Papers/ Magazines.

Procedure : An application in the prescribed proforma is submitted by the applicant suggesting 10 titles for the proposed setting up of magazine/ news paper or press. In case of press the competent authority to allot the title is the Punjab Govt. in the Department of Home Affairs and Justice. But in case of title allotment to news papers and magazines, the competent authority is the Govt. of India, Ministry of Information & Broadcasting. After the title is allotted the owner furnishes seven copies of declaration in the prescribed form assuring to abide by the Govt. instructions and laws. The declaration is countersigned by the Deputy Commissioner.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Applicant, dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the Deputy Commissioner, Sangrur.

Decision making level: Govt. of India and govt. of Punjab.

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RECEIPT AND ISSUE SECTION:

All correspondence is received sent through this branch.

RECEIPT

Procedure :- Correspondence received from higher authorities is first received and diarised in a separate register maintained in this branch. Separate registers for diarising fax messages, TPMs, D.O. letters, Writ Petitions and Vidhan Sabha questions have been maintained.

Correspondence received from local offices/ offices located in Sub Divisions/ Tehsils/ Sub Tehsils/ and blocks is also entered in a separate register. After obtaining orders from the Branch Officer, the dak is distributed to the concerned branches.

DISPATCH

Entire dak of the different branches of Deputy Commissioner's office is collected in this branch for further dispatch to outside offices/ departments located locally as well as outside by post registered as well as ordinary and in special cases through special messenger.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Applicant, dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) all officers from whom reports are received and the Deputy Commissioner, Sangrur.

Decision making level: Asstt. Commissioner ( Gen) .

Stationery :

Procedure : An indent for stationery is placed before the Printing and Stationery Department, Chandigarh. After receipt of stationery, the same is distributed among the branches of this office as well as offices subordinate to it. Stationery items, which are not received from Printing and Stationery Department, are purchased from the local market.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), and Deputy Commissioner Sangrur.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and the Deputy Commissioner, Sangrur.

Decision making level: Asstt. Commissioner ( General ).

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PASSPORT BRANCH:

Processing of passport applications:

ISSUE OF A PASSPORT

Procedure : An application for issue of a passport is received at the District Headquarter through Single Window of Deputy Commissioner's office. Passport issuing authority lies with the Regional Passport Officer, Chandigarh. Application supported by a demand draft of Rs. 1,000/- in the name of RPO, residence proof and date of birth proof is received and processed at Single window. A report regarding character verification in respect of applicant is sought from SSP concerned. After the receipt of character verification report, the case is forwarded to the RPO, Chandigarh for issue of a passport. Processing fee is Rs. 100/- charged by District Sukhmani Society, Sangrur. Application for issue of a Passport in favour of minor children can be submitted by their guardians. Fees is Rs. 600/-. A copy of passport of the parents is also required to be furnished. A passport is valid for 10 years in case adults as well as minors.

Renewal of Passport:

Procedure : An application for renewal of a passport is received at the District Headquarter through Single Window of Deputy Commissioner's office. A pass port is renewable after 10 years. Passport renewal authority lies with the Regional Passport Officer, Chandigarh. Application supported by old passport, a demand draft of Rs. 1,000/- in the name of RPO, residence proof and date of birth proof is received and processed at Single window. If there is a change of address or renewal is delayed, a report regarding character verification in respect of applicant is sought from SSP concerned. After the receipt of character verification report, the case is forwarded to the RPO, Chandigarh for renewal of the passport. Processing fee is Rs. 100/- charged by District Sukhmani Society, Sangrur.

Channels of Supervision: Senior Assistant, Superintendent, Branch Officer ( A.C. Gen.), Deputy Commissioner Sangrur, RPO, and its officials at Regional Passport Office, Chandigarh.

Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ) and the Deputy Commissioner, Sangrur.

Decision making level: Regional Passport Officer, Chandigarh.

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HEAD REGISTRATION BRANCH :

This branch deals with the case under the Indian Stamp Act, 1899, Registration Act, 1908 and Registration Manual, Special Marriage Act, 1954, Document Rules, 1961, Petition Writers' Rules, 1982 and Notary Public Act, 1952. District Revenue Officer is the Branch Officer.

Issue of Stamp Vendor's Licenses

Procedure : As and when a post of stamp vendor is vacant, applications are sought from eligible persons, who are normally residents of the same district. Power to create posts at the Tehsil and Sub Tehsil headquarter vests in the Divisional Commissioner. However, at village level, District Collector is competent to grant a stamp vendor's license. As and when applications are received, or vacancy is created, the same is notified for the purpose of being filled up. All applications are considered on merit and license is granted after seeking police verification from the local police regarding antecedents of the candidate. The license is valid for one year for a particular Tehsil/ sub Tehsil or village. The license is renewable after every year on the basis of reports of concerned Sub Divisional Magistrate. Power to suspend/ cancel the license is also with the District Collector.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Collector.

Submission on Monthly Statements:

Procedure : As per provisions of Indian Registration Act, 1908 reports regarding income from Registration Fee and Stamp duty fee under head "0030" and Expenditure Statement under head " 2030" –Stamp Duty and Registration Fee" has to be sent to the Govt. Report from all Sub Registrars and Joint Sub Registrars are collected, compiled and sent to the Govt.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Collector.

REGISTRATION STATIONERY:

Procedure : The stationery for Registration Clerks is received from Inspector General of Registration, Jalandhar by placing an indent annually. after receipt, it is further allocated to the Sub Registrars and Registrars in the district. This stationery includes, receipt books Index No. 1 and 2, A, B, Additional Bahi, cash book and Memorandum of Registration.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Collector.

Marriages under Special Marriage Act, 1954.

Procedure : The parties to marriage i.e. bride and bride groom present an application supported by an affidavit under the Act. They appear alongwith witnesses, whose statements are recorded. One month notice is got published in the leading news papers (English and Punjabi ). If no objection against the marriage of the parties is received within the period of notice, their marriage is registered by the Registrar of Marriages, Sangrur.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Registrar.

Issue of Document Writer's License.

Procedure : Document writer's licenses are issued by the District Registrar to those, who qualify an examination conducted by Inspector General of Registration, Jalandhar under the Punjab Document Writer's Rules, 1962. Power to suspend and cancel the license also vests in the Registrar of the District. The license is valid for one year and renewed annually after obtaining a report from the concerned SDM of the Sub Division, in which the document writer has been practicing. This license can not be transferred from one place to other place without approval of the Inspector General, Registration, Punjab.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, Joint Sub Registrar ( in case of Sub Tehsil ), SDM concerned and District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Collector.

Issue of Petition Writer's License.

Procedure : As and when a post of petition writer is vacant, applications are sought from eligible persons, who are normally residents of the same district. Power to create posts at the Tehsil and Sub Tehsil headquarter vests in the Divisional Commissioner. As and when applications are received, or vacancy is created, the same is notified for being filled up. All applications are considered on merit and license is granted after seeking police verification from the local police regarding antecedents of the candidate. The license is valid for one year for a particular Tehsil/ sub Tehsil. The license is renewable after every year on the basis of reports of concerned Sub Divisional Magistrate. Power to suspend and cancel the license is also with the District Collector.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Collector.

Renewal of Notary Public's License.

Procedure : The license for practicing as a Notary Public are issued by the Secretary to Govt. of Punjab, Department of Home Affairs and Justice on the basis of penal received from the Divisional Commissioner and Deputy Commissioner. Power to renew also vests in the Department of Home. A Notary Public's license is valid for 3 years and after 3 years, the applicant applies to the Home Department for Renewal for next 3 years. Home Department seeks reports regarding work and conduct of the Notary Public from the District & Sessions Judge as well as Deputy Commissioner. Deputy Commissioner after obtaining reports from the concerned SDM and District & Sessions Judge, forwards the same to the Divisional Commissioner, who in turn transmits the same to the Department of Home for renewal.

Channels of Supervision : Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Accountability : Applicant, Senior Assistant, Superintendent-Revenue, District Revenue Officer, District Collector.

Decision making level: District Collector.

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DISTRICT NAZAR :

Condemnation of Govt. vehicles:

Procedure : As and when a govt. vehicle is put out of use ( car after 2,50,000 KM or 10 years from the date of purchase and jeep after 11 years or 3,00,000 KM ), a condemnation Board sits to declare the said vehicle condemned one. District Transport Officer is the convener. He is requested to dispose off the vehicle through open auction after following the due procedure as provided in the Govt. instruction. The money received from sale of the vehicle is deposited in the Govt. treasury.

Channels of Supervision : Senior Assistant, Superintendent, MVI, Asstt. Commissioner ( Gen. )District Transport Officer and Deputy Commissioner.

Accountability : Applicant, Senior Assistant, Superintendent, MVI, Asstt. Commissioner ( Gen. )District Transport Officer and Deputy Commissioner.

Decision making level: Condemnation Board headed by Deputy Commissioner.

Pauper cases:

Procedure : When some body files a suit claiming that he is pauper, the concerned courts seeks a report regarding financial position of the plaintiff. Concerned SDM is directed to send the report. On the receipt of report regarding detail of properties held and income earned by the plaintiff, the same is sent to the concerned Court. It is for the Court to determine whether the said person is pauper or not.

Channels of Supervision : Senior Assistant, Superintendent, Asstt. Commissioner (Gen.).

Accountability : Senior Assistant, Superintendent and Asstt. Commissioner (Gen. ).

Decision making level: Assistant Commissioner (Gen.)

Maintenance of Store and Stock Register :

Procedure : For any purchase and stocking Punjab Financial Rules are followed. Through District Nazir, expenditure under head "2053" is made. Purchase is made by calling quotations (for items worth Rs. 500/- or more.). After the articles are purchased, they are entered into stock register and distributed amongst concerned officers/ officials. In token of receipt, their signatures are obtained.

Channels of Supervision : Senior Assistant, Superintendent, Asstt. Commissioner (Gen.).

Accountability : Senior Assistant, Superintendent, Asstt. Commissioner (Gen.) and Deputy Commissioner.

Decision making level: Assistant Commissioner (Gen.) for purchase of items upto Rs. 100/- and Deputy Commissioner for items involving expenditure exceeding Rs. 100/- but less than Rs.6000/-.

AUCTIONING OF CANTEEN, CYCLE STAND AND PRINTING FORMS

Procedure : Auctions to the Canteen, Cycle Stand and Printing forms are notified every year in the month of March at the District Headquarter and Sub Divisional/ Sub Tehsil level for the year starting from 1st April to 31st March of the next year.

The highest bidders are allocated the work. Earnest money and installments are received as per Govt. instructions. Final approval is given by the Deputy Commissioner.

Channels of Supervision : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) and the Deputy Commissioner.

Accountability : Officials in Sub Tehsil / SDM office, Senior Assistant of DC Office, Superintendent, Asstt. Commissioner (Gen.) and Deputy Commissioner.

Decision making level: Deputy Commissioner.

Allotment of sites in Courts Complex for employment purposes.

Procedure : The power to allot space for placing kiosks in the Courts Complexes ( Judicial and revenue ) at the district headquarter vests in the Deputy Commissioner. Whenever an applicant or applicants submit and application for allotment of such site, a report from the concerned SDM is obtained. On the receipt of the report regarding availability of site, the site is allocated on merit basis. At Sub Divisional/ Sub Tehsil level this power vests in the Sub Divisional Magistrate concerned. SDM also allocates the site after seeking a similar report.

Channels of Supervision : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) and Deputy Commissioner at District Headquarter and SDA / Naib Tehsildar/ Tehsildar/ SDM at Sub Tehsil/ Sub Division level.

Accountability : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) and Deputy Commissioner.

Decision making level: SDM upto Sub Divisional Level and Deputy Commissioner at District level.

Release of Unclaimed Property:

Procedure: It is the duty of the Police under section 25 of the Police Act to report to the District Magistrate regarding unclaimed property recovered by them. If any person thereafter approaches the District Magistrate and stakes the claim over the property recovered by the police, the District Magistrate seeks an NOC from the concerned Senior Supdt. of Police. If the concerned SSP has no objection, the property is released to the claimant on spurdari.

Channels of Supervision : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) and Deputy Commissioner

Accountability : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) SSP concerned and Deputy Commissioner.

Decision making level: Deputy Commissioner.

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Budget Branch

The Budget Branch deals with the following cases :-

1. Submission of Statement in form B.M. 26 and 29 to the Divisional Commissioner.

2. Reconciliation of various items of expenditure under different head with the office of Accountant General, Punjab, Chandigarh.

3. Preparation of Budge under various heads ( 2053,2406 and 2235 ) .

4. Further allocation of budget received from Commissioner, Patiala Division, Patiala to Sub Divisions and Tehsils after keeping part of it with the District Headquarter.

5. Excess and surrender statement to the Divisional Commissioner.

6. SNE statements to the Divisional Commissioner.

7. Preparation of monthly pay bills, medical bills, TA bills, LTC, GPF advances/ payments, Income Tax returns, Pensioners Medical bills.

8. Annual submission of return of Income Tax in Form No. 24 to the Excise Office.

9. Submission of GPF/ GIS schedules of GPF in respect of PCS/ IAS officers posted in the district.

10. Transmission of Medical Bills above Rs.

5000/- to the Divisional Commissioner.

Procedure : The above tasks are performed under the provisions of Punjab Budget Manual.

In addition to the above, the branch prepares LPCs in respect of transferred officials, drawn statements, salary certificates.

Channels of Supervision : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) and Deputy Commissioner

Accountability : Senior Assistant, Superintendent, Asstt. Commissioner ( Gen. ) and Additional Deputy Commissioner.

Decision making level: Additional Deputy Commissioner.

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DISTRICT REVENUE ACCOUNTANT

This breach deals with the cases pertaining land acquisition for public purposes under the Land Acquisition Act, 1894, recovery of arrears of land revenue under the Punjab Land Revenue Act, 1887, recovery of abiana, chowkidara, mutation fee, copying fee, local rate and Kishtbandi, Rehabilitation and Nazool land and settlement of audit paras.

Acquisition of land under the Land Acquisition Act, 1894 read with Standing Order No.28.

Procedure : As and when a request from any Department is received that they want to acquire land ( less than 25 Acres in case of rural land and less than 5 Acres in case of within the periphery of municipal towns) , the request is considered by the Site Selection Committee headed by the Deputy Commissioner. The other members are Chief Agriculture Officer, Divisional Town Planner, Superintending Engineer, PWD, ( B&R ), Superintending Engineers of Drainage Public Health and Irrigation Departments The committee selects 3 sites and proposes the same to the acquiring department. If the acquiring department agrees to the site selection, NOC is issued to the department in consultation with the above mentioned site selection committee. Thereafter, a meeting of the District Land Price Fixation Committee meeting is held to finalise the rates of the land being acquired. After the rates are fixed, Secretary of the concerned acquiring department issues a notification under sections 4 and of the Land Acquisition Act, 1894. The claims, counter claims and objections if any, are heard and decided by the acquiring department. Thereafter award is approved by the District Collector, if the amount is upto Rs. 50 lacs. In case the amount of total award exceeds Rs. 50 lacs, the award will be approved by the Administrative Secretary of the acquiring department. If the land to be acquired exceeds 25 acres in rural areas and 5 acres in urban areas, the competent authority is the State level Land Acquisition Board ( headed by the Financial Commissioner, Revenue, Pb ).

Channels of Supervision : DRA, Superintendent Revenue, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, DRA, Supdt. Revenue District Revenue Officer, Land Price Fixation Committee, District Land Acquisition Committee and the District Collector.

Decision making level: District Land Acquisition Committee.

Recovery :

Procedure :Recovery of land revenue, abiana, local rate, chowkidara, mutation fee and copying fee are made by the Revenue Officers concerned under the supervision of District Collector. Procedure of recovery is elaborated in Sections 68 to 75 of the Punjab Land Revenue Act, 1887.

Channels of Supervision : DRA, Superintendent Revenue, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Patwari, Lambardar, Wasalbaki Nawis, Tehsildar/ Naib Tehsildar, DRA, Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: District Collector.

SETTLEMENT OF AUDIT NOTES:

Procedure : The Office of the District Collector is responsible for settlement of audit paras pointed out by the audit party of Accountant General, Punjab in respect of Tehsils and Sub Tehsils located in towns where Sub Treasury exists. The office of the Deputy Commissioner by taking periodical reports ensures that the paras so pointed are settled well in time and as per law.

Channels of Supervision : DRA, Superintendent Revenue, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Patwari, Lambardar, Wasalbaki Nawis, Tehsildar/ Naib Tehsildar, DRA, Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: District Collector.

CONDUCT OF MONTHLY MEETINGS:

Procedure : Monthly progress reports from all revenue officers in the district regarding court case and recovery are examined in this branch before 5th of each month. They are reviewed in the monthly meetings by the Deputy Commissioner. Any deficiency in working of any revenue officer or special work done is recorded in the proceedings, which is conveyed to all officers.

Channels of Supervision : DRA, Superintendent Revenue, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Patwari, Lambardar, Wasalbaki Nawis, Tehsildar/ Naib Tehsildar, DRA, Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: District Collector.

Allotment/ lease of Nazool land:

Procedure :The Nazool land is disposed off under the Nazool Land (Transfer) Rules, 1956. The land is leased on annual basis. District Collector has power to approve the auction of nazool land involving lease amount worth Rs. 5000/- or below per year. The lands are put to open auction every year before March and the bid has to be approved before 31st of March.

Channels of Supervision : DRA, Superintendent Revenue, , Naib Tehsildar/ Tehsildar/ concerned SDM, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Patwari, Tehsildar/ Naib Tehsildar, DRA, Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: District Collector.

SALE/ ALLOTMENT OF REHABLITATION PROPERTY

Procedure : This type of land was to be allotted to the persons migrated from Pakistan in lieu of property left by them in Pakistan in the wake of partition. This type of land is also allotted to the persons who died/ were fully disabled in army action during 1962 Chinese Aggression, 1965 and 1971Indo-Pak wars.

Channels of Supervision : DRA, Superintendent Revenue, , Naib Tehsildar/ Tehsildar/ concerned SDM, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Patwari, Tehsildar/ Naib Tehsildar, DRA, Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: Deputy Commissioner.

DISTRICT REVENUE ACCOUNTANT ( TACCAVI )

This branch mainly deals with flood situation and recovery of bank loans.

Flood Preparedness and other natural calamities :

Procedure : Any persons who applies for grant of compensation in lieu of damage caused by flood and other situations like drought, fire, rains and hailstorms etc. is awarded an amount of compensation, assessed by the revenue agencies in consultation with the girdawaris in case of crop loss and by other methods of assessment in case of loss to other properties. After the amount of relief is received from the Govt., it is disbursed through revenue officials to the applicant, if found eligible for grant of compensation.

Channels of Supervision : DRA (T) , Superintendent Revenue, , Naib Tehsildar/ Tehsildar/ concerned SDM, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Patwari, Tehsildar/ Naib Tehsildar, DRA (T), Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: Deputy Commissioner.

Recovery of Arrears/ loan under Section 14 of Securitisation Act:

Procedure: Such cases are received from Banks. Notice to the defaulter is given. If the parties fail to reach an agreement during the notice period, an order u/s 14 of the Act is passed and revenue officer concerned is directed to take over the possession of the property pledged by the loanee and make over possession to the bank. Thus, recovery of loan is ensured under the above Act.

Channels of Supervision : DRA (T) , Superintendent Revenue, , Naib Tehsildar/ Tehsildar/ concerned SDM, District Revenue Officer, Additional Deputy Commissioner and the Deputy Commisioner.

Accountability : Clerk, Tehsildar/ Naib Tehsildar, DRA (T), Supdt. Revenue District Revenue Officer and the District Collector.

Decision making level: Deputy Commissioner.

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SADAR COPYING BRANCH

This branch issues copies of various documents like court orders passed by the Tehsildars/ SDMs/ Additional Deputy Commissioner and Deputy Commissioner in their capacity as Presiding Officer of the Court. Copies of mutations, Jamabandis, Khasra Girdawaris, demarcation, Mussavi, statements given various court cases/ enquiries pending or disposed off, copies of field book etc.

Procedure: An application is submitted by the applicant at the Single Window of the office of Deputy Commissioner, which is received in branch and processed. After obtaining orders from the competent authority under the provisions of Copying Manual, certified copy is sent to the Single Window for delivery to the applicant.

Channels of Supervision : Senior Assistant, Superintendent, and Branch Officer ( A.C. Grievances ).

Accountability : Senior Assistant, Superintendent, and Branch Officer ( A.C. Grievances ).

Decision making level: Asstt. Commissioner ( Grievances ).

MAINTAINANCE OF RECORD ROOM

Files pertaining to orders passed by Revenue Officers in Sangrur, Sunam and Moonak Sub Divisions are consigned to the record room at Sangrur. Some times files are requisitioned by the higher court like Divisional Commissioner and Financial Commissioner, Revenue, Punjab. These files are sent to them and on returned consigned to this record room.

Procedure of Consignment of record: After the case is decided by a Court, a challan is prepared by Peshi Branch in triplicate ( 2 copies for record room and one for office ) and is received in the Record Room alongwith files numbered and entered in the challan. After allocation of Goshwara number by the Record Room Official, one copy of the challan is returned to the concerned court. The Goshwara number is entered in red ink by Ahalmad of the Court in the Mislband Register so that in future it is easier to locate the concerned case file.

Channels of Supervision : Senior Assistant, Superintendent, and Branch Officer ( A.C. Grievances ).

Accountability : Senior Assistant, Superintendent, and Branch Officer ( A.C. Grievances ).

Decision making level: Asstt. Commissioner ( Grievances ).

RELIEF AND RESETTLEMENT BRANCH:

This branch deals in cases pertaining to grant of compensation, subsistence allowance and ex-gratia grant to the persons affected by 1984-riots/ terrorism. In case of death of a person legal heir dependent on the deceased till death is provided a job by the Govt.

Procedure : As and when an application is received from the victims or their legal heirs ( in case of death ) claiming compensation etc. the same is processed and sent to the concerned SDM for enquiry and report. For terrorism affected persons all benefits are given by the SDM concerned, who is the Drawing and Disbursing Officer and is responsible for issue of identity Card/ Bus Pass and Marriage Grant/ expenses for studies of children and also subsistence allowance etc. However, where the victim's dependent has sought employment, after an enquiry regarding correctness of the claim, the case is referred to the Deputy Commissioner, who in turn recommends to the Govt. of Punjab for appointment as per Govt. instructions.

Recently Compensation to the tune of Rs. 2 lac per family is being given to the 1984-riots affected persons after verifying their red cards and proof of residence.

Channels of Supervision : Senior Assistant, Superintendent-II, and Branch Officer (A.C. Gri.), Addl. Deputy Commissioner and the Deputy Commissioner.

Accountability : Senior Assistant, Superintendent-II, Branch Officer (A.C. Grievances), Addl. Deputy Commissioner and Deputy Commissioner.

Decision making level: Deputy Commissioner.

COMPLAINT AND ENQUIRY BRANCH:

This branch deals with the grievances redressal mechanism. Apart from daily hearing of public complaints, the Govt. has evolved speedy mechanism for the convenience of the people. Sangat Darshan and Suvidha Camps are two such instruments, whereby justice is ensured to the public.

Sangat Darshan:

Sangat Darshan is organized on first and third Wednesday of every month to hear and redress the complaints at the spot. The complainants seek information about their complaints in the CEA Brach, where two clerks one senior Assistant and one Superintendent help them. Deputy Commissioner himself or the Assistant Commissioner (Gri. ) hear the complaints of the public every day.

District Grievances Committee:

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In order to ensure effective monitoring, a District Grievances Committee meeting is held every month to redress the complaints of the general public on the spot. The members of this committee are as under :-

1. Sh Surinder Singla Finance, Chairman

Planning and Health Minister

2. Deputy Commissioner Member Secretary

3. All MLAs & other eminent Members

persons ( total 36 )

Procedure :A member of District Grievances committee presents the complaints of the public in the District Grievances committee meeting and a report is obtained from the concerned Department. Report so received from the concerned departments is discussed in the forth-coming District Grievances committee meeting. If any how, Hon'ble Minister does not preside over the meeting, the meeting is held under the Chairmanship of Deputy Commissioner.

Channels of Supervision : Senior Assistant, Superintendent-II, and Branch Officer ( A.C. Grievances ), Addl. Deputy Commissioner and the Deputy Commissioner.

Accountability : Senior Assistant, Superintendent-II, Branch Officer ( A.C. Grievances ), Addl. Deputy Commissioner and Deputy Commissioner.

Decision making level: Hon'ble Minister-cum- Chairman

SUWIDHA

A Suwidha Camp is organized in different villages to facilitate

to general public, where all the concerned departments set up their Counters for entertaining complaints etc. In addition to it, if any one puts Grievances, the same is redressed on the spot. Public man can also see the Hon'ble Minister, Deputy Commissioner, Additional Deputy Commissioner under whose chairmanship Suwidha Camp is organized. In which case the matter is required to be investigated, the same is handed over to the officer of the concerned department for inquiry and report and receipt is issued to the applicant.

Channels of Supervision : Senior Assistant, Superintendent-II, and Branch Officer (A.C. Grievances), Addl. Deputy Commissioner and the Deputy Commissioner.

Accountability : Senior Assistant, Superintendent-II, Branch Officer ( A.C. Grievances ), Addl. Deputy Commissioner and Deputy Commissioner.

Decision making level: Deputy Commissioner.

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SADAR KANUGO BRANCH

This branch deals with the service matter of Patwaris and Kanugoes. The work include appointments, promotions, punishments, reversions, grant of proficiency step up increments, preparation of pensions cases, grant of medical allowances to the working and retired officials and complaints/ enquiries against the revenue officials. The functioning of the branch is similar to that of Establishment Branch.

Channels of Supervision : Naib Sadar Kanugo, Sadar Kanugo, , Superintendent- Revenue Branch Officer ( DRO ), and the Deputy Commissioner.

Accountability : Dealing Clerk, Naib Sadar Kanugo, Sadar Kanugo, , Superintendent- Revenue Branch Officer ( DRO ), and the Deputy Commissioner.

Decision making level: Deputy Commissioner.

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Decision Level

DC

DC

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