OFFICE
OF THE DEPUTY COMMISSIONER,
SANGRUR
POWERS
AND DUTIES OF OFFICERS AND EMPLOYEES
(Telephone No. 01672-234004,
Fax No. 01672-230008)
Authored
by:-
Vijay
Syal, PCS (Designate)
PA/DC , Sangrur
Ø
The Deputy Commissioner is the Pivot of District
Administration and has to perform a multifarious role. As Deputy
Commissioner, he has to coordinate
the functioning of all the departments like police, civil, local bodies and
various other autonomous bodies. All the development works in the district are
executed under his guidance and administrative control. He is the Member
Secretary of the District Planning and Development Board. Emergency duties of
Deputy Commissioner include handling situations rising out of floods, fire,
hail storm and other natural calamities.
Ø
As District Magistrate, he is the
chief guardian of Law and order in the district. He has powers under various
sections of Indian Arms Act 1959, Code of Criminal Procedure 1973, Police Act
1861 and various central acts. The emergency duties of DM include the visits of
VVIP's , calls of Bandhs / strikes and other demonstrations arising out of
public sentiments.
Ø
As District Collector, he has to
monitor the Revenue Administration and to handle the establishment of revenue
staff. He is also responsible for
collection of land revenue.
Ø
As Registrar, he is
responsible for collection of stamp duty and registration fee and be registers
the marriages under the Special Marriage Act.
Apart from the above he is the Chairman of different institutions in the
district like District Olympic Association, District Red Cross Society, District
Blindness Control Society and District Leprosy Society and
Distt. TB Society etc.
Court work:
Under section 6
of the Punjab Land Revenue Act, the Deputy Commissioner exercises the powers of District Collector of
district. Under section 11 of the Act, he exercises control over all revenue
officers in the district. Following types of cases are decided by him under the
Act :-
Appeal mutation :
a.)
Procedure: A party aggrieved by the order of Assistant Grade –I, files an appeal
before the District Collector, under section 13 of the Punjab Land Revenue Act,
1887. After the appeal is presented, it is marked to the Reader for summoning
of parties and record of lower court after completion of formalities. File
comes to reader for numbering and to ensure that the same is
complete in all respects. Reader scrutinizes the same
and ensures whether appeal is within limitation, necessary
parties have been impleaded, No. of
copies of appeal have been presented corresponding to the
number of respondents, Power of
attorney or Memorandum of appeal have
been duly signed by the counsel for the parties or appellants in person as the came may be. He
further ensures that the Talbana and
power of attorney are duly stamped worth Rs. 50/- and Rs. 5/-
respectively. After scrutiny, he causes the appeal to be entered and numbered
in the Mislband Register. After the appeal is found in order keeping in view
the above formalities, the case is listed for arguments and decision. After
decision on merit, the appeal file is consigned to the record room, whereas the
lower court file is sent back to the concerned court.
b.)
Channels of supervision :
i)
Assistant Collector 1st Grade (whose
order is challenged in appeal ).
ii)
District Collector (exercises
appellate jurisdiction in deciding appeals against the orders of Asstt.
Collector 1st Grade ). At both levels records are maintained by Ahlmed and
supervised by Reader.
iii)
Assistant Commissioner (Grievances
is the Branch Officer ).
c.)
Accountability:
i) Reader and Ahalmad are responsible for implementation of interim/ final orders passed by the Presiding
Officer on each file. Ahalmad is further responsible for consignment of
appellate record to the concerned record room and return of lower court record to the concerned court.
There are 3 Record Rooms in the District of Sangrur viz. Sangrur, Barnala and
Malerkotla for six sub Divisions.The records pertaining to Sub Divisions of
Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri &
Malerktola consigned to Malerkotla Record Room and Record pertaining to Barnala
Sub Division is consigned at Barnala.
d.)
Decision making level:
District Collector.
Appeal Rent Suits:
These appeals are filed under the Pepsu Tenancy Act. The orders of
Asstt. Collectors of 1st Grade are challenged before District Collector.
a.)
Procedure : The procedure for deciding the
Rent Suit appeals is the same as in case of mutations, except that in such cases Ad valorem Fee is charged in form of
Non-judicial stamps at both levels i.e. while presenting Original suit before
Asstt. Collector 1st Grade and at the time of filing appeal before District
Collector. This Ad velorem is charged as per chart issued by the Hon'ble Punjab
& Haryana High Court. Normally it is Rs. 48.80 on every 5,000/- or part
thereof, upto Rs. 4.0 lacs ( suit value ).
b.)
Channels of supervision : Assistant Collector 1st Grade ( whose order is challenged in appeal and
District Collector (exercises appellate jurisdiction in deciding appeals
against the orders of Asstt. Collector 1st Grade ). At both levels records are
maintained by Ahlmed and supervised by Reader, Assistant Commissioner (
Grievances is the Branch Officer ).
c.)
Accountability: Reader and Ahalmad are responsible for implementation of interim/ final orders passed by the Presiding
Officer on each file. Ahalmad is further responsible for consignment of
appellate record to the concerned record room and return of lower court record to the concerned court.
There are 3 Record Rooms in the District of Sangrur viz. Sangrur, Barnala and
Malerkotla for six sub Divisions.The records pertaining to Sub Divisions of
Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri &
Malerktola consigned to Malerkotla Record Room and Record pertaining to Barnala
Sub Division is consigned at Barnala.
d.)
Decision making level:
District Collector.
Appeals under the
Public Premises Act, 1973:
Under the Public Premises Act, 1973, the
District Collector exercises the powers of Divisional Commissioner. He hears appeals emanating from
the orders of Collector of the Sub Division, whereby the Collector orders removal of encroachments
on public properties.
a.)
Procedure: The procedure to decide these appeals is also the same as in Mutation
cases, except that no court fee / ad valorem is charged.
b.)
Channels of supervision : Collector ( whose order is
challenged in appeal and District Collector ( in exercise of the powers of the
Divisional Commissioner ). At both levels records are maintained by Ahlmed and
supervised by Reader, Assistant Commissioner ( Grievances is the Branch Officer
).
c.)
Accountability: Reader and Ahalmad
are responsible for implementation
of interim/ final orders passed by the
Presiding Officer on each file. Ahalmad is further responsible for consignment
of appellate record to the concerned record room and return of lower court record to the concerned court.
There are 3 Record Rooms in the District of Sangrur viz. Sangrur, Barnala and
Malerkotla for six sub Divisions.The records pertaining to Sub Divisions of
Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri &
Malerktola consigned to Malerkotla Record Room and Record pertaining to Barnala
Sub Division is consigned at Barnala.
d.)
Decision making level:
District
Collector (exercising the powers of Divisional Commissioner).
PACKAGE DEAL ACT: Under this Act, Deputy Commissioner exercises the powers of Chief Sales
Commissioner.
Cases under section 47-A of the Indian Stamp Act, 1899.
Under this Act, the Deputy Commissioner in exercise of powers of District Collector, decides cases of
deficiency of stamp duty levied on
various documents i.e. sale
deeds, gift deeds etc. presented before the Joint Sub Registrar/ sub Registrar,
who impounds the same on the ground of levy
of stamp duty not in accordance with
Market Rates or the prevailing
Rates determined by the District Collector annually.
a.)
Procedure: The procedure to entertain these appeals is also the same as in Mutation
cases. After the case is numbered in the Mislband Register, the same is put up
before the District Collector. Buyers and sellers are parties to the case. They
are required to file reply and adduce evidence in support of their claim. Some
times, a report is also sought from concerned Sub Registrar/ Joint Sub
Registrar or other officer within the department before deciding the case
finally.
b.)
Channels of supervision :Sub Registrar/ Joint Sub Registrar ( who impounds and refers the
document/ deed ), and District Collector
(exercises original jurisdiction in deciding
the cases so referred U/s 47-A of the Indian Stamp Act, 1899 ). At district level records are maintained by Ahlmed and
supervised by Reader.
c.)
Accountability: Reader and Ahalmad are
responsible for implementation of
interim/ final orders passed by the Presiding Officer on each file.
Ahalmad is further responsible for consignment of appellate record to the
concerned record room and return of
lower court record to the concerned court. There are 3 Record Rooms in
the District of Sangrur viz. Sangrur, Barnala and Malerkotla for six sub
Divisions.The records pertaining to Sub Divisions of Sangrur, Sunam and Moonak
are consigned at Sangrur, those of Dhuri & Malerktola consigned to
Malerkotla Record Room and Record pertaining to Barnala Sub Division is
consigned at Barnala.
d.)
Decision making level: District Collector.
Election Petitions:
Vide Notification
dated 22nd June, 2001, issued under Section 73 (2) of the Punjab State
Election Commission Act, 1994, Deputy Commissioner, Sangrur has been appointed
as Presiding Officer of the Election Tribunal at the District level for
deciding election petitions in respect of Elections to Municipal Committees, Nagar Panchayats and
Gram Panchayats in the district.
a.)
Procedure: The procedure to entertain these petitions is also the same as in
Mutation cases. After the case is
numbered in the Mislband
Register, the same is put up before the Presiding Officer of the Election
Tribunal. Notice to all concerned parties is issued for putting their
appearance before the Election Tribunal. After the respondents appear, they are
asked to file their reply to the petition. The petitioners can also file
replication to the reply filed by
respondents. Thereafter, issues
are framed after hearing the parties and on the basis of issues, the
parties are directed to adduce their
respective evidence in support of their claim. The procedure is governed by the
Code of Civil Procedure.
b.)
Channels of supervision : Presiding Officer of the District Election Tribunal.
c.)
Accountability: Reader and Ahalmad are responsible
for implementation of interim/ final
orders passed by the Presiding Officer on each file. Ahalmad is further
responsible for consignment of record to
the concerned record room and return of relevant record to the concerned office which was summoned
for disposal of the case.
d.)
Decision making level:
Presiding
Officer ( Deputy Commissioner, Sangrur ) District Election Tribunal.
Cases under Package Deal Act:
Under the Package Deal Act, Deputy Commissioner exercises the powers of Chief Sales Commissioner-cum-Deputy Commissioner and hears/ decides the appeals emanating from the orders of Sales Commissioners-cum-Sub Divisional Magistrate. The cases pertain to the rehabilitation properties sold/ allotted by the Sales Officer-cum-Tehsildar.
Channels of supervision : Sales Officer ( Tehsildar ), Sales
Commissioner (SDM ) and Chief Sales Commissioner ( Deputy Commissioner )
Accountability:
Reader and Ahalmad are responsible for implementation of interim/ final orders passed by the Presiding
Officer on each file. Ahalmad is further responsible for consignment of record to the concerned record room and
return of relevant record to the
concerned office which was summoned for disposal of the case.
Decision making level: Chief
Sales Commissioner ( Deputy
Commissioner )
Appointment
of Lambardars: Appointment of Lambardars
is made by the Deputy Commissioner under rule 14 of the
a) Procedure :- As and when a vacancy of Lambardar arises in the village, the concerned Circle Revenue Officer get the proclaimation made in the village in order to invite claims from the aspirants. The proclamation can be through beat of drum or otherwise. The CRO concerned hears the claims of the candidates, get their antecedents verified from the local police and recommends the names to the SDM through Tehsildar. SDM against hears the parties and recommends the name of the candidate, if he founds him suitable. If there are more than one contestant, he forwards the case to the District Collector, who appoints the candidate as Lambardar, whom he considers suitable. If the appointee was the sole contestant, " Sanad" of appointment is issued to the candidate within a period of 15 days from decision of the case. In case, the Lambardari is contested, then 'Sanad' is issued after expiry of limitation period for filing an appeal before the Divisional Commissioner.
B) Channels of
supervision : CROs, SDM and District Collector.
C) Accountability:
Reader and Ahalmad are responsible for implementation of interim/ final orders passed by the Presiding
Officer on each file. Ahalmad is further responsible for consignment of record to the concerned record room and
return of relevant record to the
concerned office which was summoned for disposal of the case.
D) Decision making level: Deputy
Commissioner.
Transfer of cases: Section 12 of the
Punjab Land Revenue Act envisages that " Collector may by written order
distribute in such manner, as he thinks fit any business cognizable by any
Revenue Officer under his control. He may also withdraw any case pending before
any Revenue Officer under his control and either dispose off it himself or by
written order, refer it for disposal to any other Revenue Officer under his
control."
a)
Procedure : On an application filed by either
party to the revenue proceedings before any revenue officer under
the control of Deputy Commissioner-cum-Collector, that it has no faith and hope
of justice from a particular court, the Collector seeks comments from the
Presiding Officer of the said court and transfers/ withdraws the case from that
court, if he is satisfied that it is necessary in the interest of justice.
b)
Channels of supervision : District
Collector.
c)
Accountability: Reader and
Ahalmad.
d)
Decision making level: Deputy Commissioner.
Consignment of Records:
After the case is decided, a challan is prepared in triplicate ( 2 copies for record room and one for office ) and sent to the Record Room alongwith files numbered and entered in the challan. After allocation of Goshwara number by the Record Room Official, one copy of the challan is returned to the Peshi DC Branch. The Goshwara number is entered in red ink by Ahalmad in the Mislband Register so that in future it is easier to locate the concerned case file.
Administrative Work:
Receipt and dispatch work:
a) Procedure : Separate registers for receipt and dispatch have been maintained. After receiving mail from the main Receipt and Dispatch branch, the papers are dealt on daily basis. Action taken on each paper is mentioned in the last column of receipt register. The mail so received is dispatched to concerned offices. Every year a new register is started on 1st January.
b) Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
c)
Accountability : Clerk-Reader-Superintendent-
Branch Officer and Deputy Commissioner.
d)
Decision making level: Branch
Officer ( Asstt. Commissioner (
Grievances ).
Preparation
and submission of monthly, quarterly and
yearly statements showing initiation and disposal of cases.
a)
Procedure:
The number of cases instituted/ decided every month is
entered in different Mislband registers
( headwise ). After preparing a consolidated statement of different types of
cases, the statement is sent to the Divisional Commissioner and Financial
Commissioner, Revenue,
b) Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
c) Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
d)
Decision making level: Branch Officer (
Asstt. Commissioner ( Grievances ).
Sanction
of emergency leave/furlough /parole and
pre-mature acquittal of prisoners.
a) Procedure : Emergency leave is granted by the District Magistrate to the prisoners in dire need. Leave roll is received from jail authorities specifying the nature of emergency i.e. death/ marriage of some blood relation of the prisoner. On the basis of the said roll, the dealing clerk puts up the case with instructions. The case is scruitinized by the reader and branch officer and is submitted before District Magistrate for grant of emergency leave. Normally jail authorities recommend 15 days leave. However, it is discretion of the District Magistrate to curtail the leave period.
Furlough and premature
aquittal are sanctioned by the Secretary, Home Deprtment, Punjab on the
recommendations of I.G. Prisons,
Parole is granted by Inspector General, Prisons, on the recommendations of District Magistrate. A report regarding law & order is also obtained from SSP, Sangrur by the District Magistrate before recommending Parole for sanction under section 3(1) of the Punjab Good Conduct Prisoners ( Temporary Rlease ) Act, 1962. If the convict wants to go on parole within next one year, no police verification is required. Breach of peace is not a good ground for refusing the grant of parole to a convict.
B) Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
C) Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
D) Decision making level: Deputy Commissioner.
Enquiries against police
officials:
A) Procedure :- Enquiries against police officials are conducted under rule 16.38 of the Punjab Police Rules, 1934. District Magistrate may either order an enquiry by an Executive Magistrate or may order the judicial prosecution of the delinquent police official. He may order such enquiry either on the recommendation of Senior Supdt. of Police of the district or on the basis of a public complaint. After the enquiry is completed, the prosecution shall follow if the charges are proved against the official. Information is sent to the Senior Supdt. of Police concerned.
B) Processing and channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
C) Accountability: Clerk-Reader-Superintendent-Branch Officer and Deputy Commissioner.
D) Decision making level: Deputy Commissioner.
Custodial Deaths:-
A) Procedure: As and
when a prisoner dies in the custody of jail authorities, information is
received by the District Magistrate through TPM. District Magistrates
immediately orders an inquest under section 176 of the Cr. P.C. through a Sub
Divisional Magistrate and also informs the National and State Human Right
Commissions regarding the said death. In order to ensure an independent enquiry video cassettes/ post mortem and viscera
reports are also sought from the concerned authorities. These reports are relied during magisterial inquest. If the guilt of the jail
authorities is proved, Senior
Superintendent of Police is requested to take appropriate action as per law.
The information is also sent to the National and State Human Right Commissions,
apart from the Secretary to Govt. of Punjab, Department of Home Affairs and
Justice,
B) Processing and channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
C) Accountability: Clerk-Reader-Superintendent-Branch Officer and Deputy Commissioner.
D) Decision making level: Human Right Commission/ Punjab Govt. through Deputy Commissioner.
Withdrawal of Prosecution
Sanction:
A) Procedure:
As per
B) Processing and channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
C) Accountability: Clerk-Reader-Superintendent-Branch Officer and Deputy Commissioner.
D) Decision making level: District Magistrate and the Govt. of Punjab.
Ø Establishment branch of the office of Deputy Commissioner deals in service matter cases of Class I, II, III ( ministerial wing ) and IV officers/officials working under the supervision and control of Deputy Commissioner.
APPOINTMENTS TO CLASS
III ( drivers, clerks and steno
typists ) AND IV EMPLOYEES:
Procedure : Deputy Commissioner is the competent authority for making appointment to these posts. Modes of direct recruitment are :
i) By transfer of patwaris in the district; or
ii) By direct appointment ; or
iii) By transfer; or
iv) By deputation of a person in service of a State Govt. or the Govt. of India.
The above appointments are made under the " Punjab District Service ( Class III) Rules, 1976.
Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.
Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.
Decision making level: Deputy Commissioner, Sangrur.
APPOINTMENT TO CLASS IV SERVICES: ( Peons, Fras, Sweeper-cum-Chowkidars, water careers and gardeners )
Procedure : Deputy Commissioner is the competent authority for making appointment to these posts. Modes of direct recruitment are :
i) By direct appointment ; or
ii) By transfer; or
iii) By deputation of any official already in service of the Govt. and ;
iv) in case of other posts in the service carrying higher grade: by direct appointment, promotion or deputation.
The above appointments are made under the " Punjab State Service ( Class IV ) Rules, 1963.
Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.
Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.
Decision making level: Deputy Commissioner, Sangrur.
Promotion :
Superintendent: The vacancy is filled up from amongst the Assistant Superintendents o the district of the concerned Division under rule 9 of the Punjab District Service ( Class III ) Service Rules, 1976. Now, the posts of Superintendent Grade-I and Grade-II fall under Group 'B' Service. The rules need to be amended accordingly.
a)
Procedure : A panel of 3 persons against one
post is sent to the Divisional Commissioner as per seniority list for onward
submission to the Financial Commissioner, Revenue,
b) Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner Deputy Commissioner Sangrur.
c) Accountability: Dealing Clerk, Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner and Deputy Commissioner, Sangrur.
d)
Decision
making level: Financial
Commissioner, Revenue,
Assistant Superintendent (
Revenue and Record) :
a) Procedure : The post is filled up by promotion under rule 9 (b) from amongst the Senior Assistants of the cadre with at least 2 years' experience as an assistant on revenue side or Stenographer of the cadre, who have worked as Assistant for a period of two years on some existing vacancy or sharing the work of Assistant on the revenue side; or by promotion from amongst Kanugoes of the Division concerned. A panel of 3 senior most assistants is sent to the Divisional Commissioner, who is the competent authority to make promotion to this post.
b) Channels of Supervision: Senior Assistant, Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner Deputy Commissioner Sangrur.
c) Accountability: Dealing Clerk, Senior Assistant,
Superintendent, Asstt. Commissioner ( General ), Additional Deputy Commissioner
and Deputy Commissioner, Sangrur.
a) Court work:
Vide Punjab Govt. notification No. 6/190/2004-IAS ( 3) / 10771-10781
dated 26.7.2006, Additional Deputy Commissioner, exercises the powers of
Collector of the District under Punjab Land Revenue Act, 1887, Punjab Tenancy
Act, 1887, Land Acquisition Act, 1894, Punjab Restitution of Mortgage Land Act,
1938, Punjab Occupancy Tenants ( Vesting of Proprietary Rights Act, 1952,
Punjab Village Common Land ( Regulations ) Act, 1961, Indian Stamp Act, 1899
and Powers of Registrar of the District under Registration Act, 1908.
Appeal mutation :
A ) Procedure: A party aggrieved by the order of Assistant Grade of the 1st Grade
files an appeal before the District Collector, under section 13 of the Punjab
Land Revenue Act, 1887. After the appeal is presented, it is marked to the
Reader for summoning of parties and record of lower court after completion of
formalities. File comes to reader
for numbering and to ensure that the
same is complete in all respects. Reader scrutinizes the same
and ensures whether appeal is within limitation, necessary
parties have been impleaded, No. of
copies of appeal have been presented corresponding to the
number of respondents, Power of
attorney or Memorandum of appeal have
been duly signed by the counsel for the parties or appellants in person as the came may be. He
further ensures that the Talbana and
power of attorney are duly stamped worth Rs. 50/- and Rs. 5/-
respectively. After scrutiny, he causes the appeal to be entered and numbered
in the Mislband Register. After the appeal is found in order keeping in view
the above formalities, the case is listed for arguments and decision. After
decision on merit, the appeal file is consigned to the record room, whereas the
lower court file is sent back to the concerned court.
B ) Channels of supervision :
i) Assistant Collector 1st Grade ( whose order is challenged in appeal ).
ii) District
Collector (exercises appellate jurisdiction in deciding
appeals against the orders of
Asstt. Collector 1st Grade ). At both levels records are maintained by Ahlmed
and supervised by Reader. Assistant Commissioner ( Grievances ) is the Branch
Officer ).
C) Accountability: Reader and
Ahlmed are responsible for
implementation of interim/ final orders
passed by the Presiding Officer on each file. Ahalmad is further responsible
for consignment of appellate record to the concerned record room and return
of lower court record to the concerned
court. There are 3 Record Rooms in the District of Sangrur viz. Sangrur,
Barnala and Malerkotla for six sub Divisions.The records pertaining to Sub
Divisions of Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri
& Malerktola consigned to Malerkotla Record Room and Record pertaining to
Barnala Sub Division is consigned at
Barnala.
D) Decision making level: Additional Deputy Commissioner ( exercising the powers of District Collector).
Appeal Rent Suits: These appeals are filed under the
Pepsu Tenancy Act. The orders of Asstt. Collectors of 1st Grade are challenged
before District Collector.
A ) Procedure :
The procedure for deciding the Rent Suit appeals is the same as in case
of mutations, except that in such
cases Ad valorem Fee is charged in form
of Non-judicial stamps at both levels i.e. while presenting Original suit
before Asstt. Collector 1st Grade and at the time of filing appeal before
District Collector. This Ad valorem is charged as per chart issued by the
Hon'ble Punjab & Haryana High Court. Normally it is Rs. 48.80 on every
5,000/- or part thereof, upto Rs. 4.0 lacs ( suit value ).
B) Channels of supervision : i) Assistant Collector 1st Grade ( whose order is challenged in appeal ).
ii) District Collector (exercises appellate jurisdiction in deciding appeals
against the orders of Asstt. Collector 1st Grade ). At both levels records are
maintained by Ahlmed and supervised by Reader. ii) Assistant Commissioner (
Grievances is the Branch Officer ).
C) Accountability: Reader and
Ahalmad are responsible for
implementation of interim/ final orders
passed by the Presiding Officer on each file. Ahalmad is further responsible
for consignment of appellate record to the concerned record room and return
of lower court record to the concerned
court. There are 3 Record Rooms in the District of Sangrur viz. Sangrur, Barnala
and Malerkotla for six sub Divisions.The records pertaining to Sub Divisions of
Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri &
Malerktola consigned to Malerkotla Record Room and Record pertaining to Barnala
Sub Division is consigned at Barnala.
D) Decision making level: Additional Deputy Commissioner ( exercising
the powers of District Collector ).
Cases under section 47-A of the Indian Stamp Act, 1899.
Under this Act, the Deputy Commissioner in exercise of powers of District Collector, decides cases of deficiency
of stamp duty levied on various
documents i.e. sale deeds, gift deeds
etc. presented before the Joint Sub Registrar/ sub Registrar, who impounds the
same on the ground of levy of stamp duty
not in accordance with Market Rates or
the prevailing Rates determined by the
District Collector annually.
A) Procedure: The procedure to entertain these appeals is also the same as in Mutation
cases. After the case is numbered in the Mislband Register, the same is put up
before the District Collector. Buyers and sellers are parties to the case. They
are required to file reply and adduce evidence in support of their claim. Some
times, a report is also sought from concerned Sub Registrar/ Joint Sub
Registrar or other officer within the department before deciding the case
finally.
B) Channels of supervision :
i)
Sub Registrar/ Joint Sub Registrar (
who impounds and refers the document/ deed
).
ii)
Addl. Deputy Commissioner exercising
the powers of District Collector ( original jurisdiction in deciding the cases so referred U/s 47-A of the Indian
Stamp Act, 1899 ). At district level records are maintained by Ahlmed and
supervised by Reader.
C)
Accountability:Reader and
Ahalmad are responsible for
implementation of interim/ final orders
passed by the Presiding Officer on each file. Ahalmad is further responsible
for consignment of appellate record to the concerned record room and return
of lower court record to the concerned
court. There are 3 Record Rooms in the District of Sangrur viz. Sangrur,
Barnala and Malerkotla for six sub Divisions.The records pertaining to Sub
Divisions of Sangrur, Sunam and Moonak are consigned at Sangrur, those of Dhuri
& Malerktola consigned to Malerkotla Record Room and Record pertaining to
Barnala Sub Division is consigned at Barnala.
D) Decision making level: Additional Deputy Commissioner exercising the powers of District Collector.
Election Petitions:
Vide Notification dated 22nd June, 2001, issued under Section 73 (2) of the Punjab State Election Commission Act, 1994, Additional Deputy Commissioner, Sangrur has been appointed as Presiding Officer of the Election Tribunal at the District level for deciding election petitions in respect of Elections to Municipal Committees, Nagar Panchayats and Gram Panchayats pertaining to Malerkotla, Sunam, Dhuri and Moonak Sub Divisions in the district.
A) Procedure:
The procedure to entertain these
petitions is also the same as in Mutation cases. After the case is numbered
in the Mislband Register, the same is put up before the Presiding
Officer of the Election Tribunal. Notice to all concerned parties is issued for
putting their appearance before the Election Tribunal. After the respondents
appear, they are asked to file their reply to the petition. The petitioners can
also file replication to the reply filed by
respondents. Thereafter, issues
are framed after hearing the parties and on the basis of issues, the
parties are directed to adduce their
respective evidence in support of their claim. The procedure is governed by the
Code of Civil Procedure.
B) Channels of supervision : Presiding Officer
of the District Election Tribunal.
C) Accountability: Reader and
Ahalmad are responsible for
implementation of interim/ final orders
passed by the Presiding Officer on each file. Ahalmad is further responsible
for consignment of record to the
concerned record room and return of relevant
record to the concerned office which was summoned for disposal of the
case.
D ) Decision making level: Presiding Officer (Additional Deputy Commissioner, Sangrur ) District Election Tribunal.
Appeals against Appointment/removal and dismissal of Chowkidars:
Appointment/ removal and dismissal of Chowkidars ( village watchman ) is made by the SDMs, against whose decision appeal lies before the Deputy Commissioner. Deputy Commissioner, Sangrur delegated these powers to Additional Deputy Commissioner, Sangrur under para 42 of the Punjab Chokidara Rules.
A) Procedure :- As and when a vacancy of chowkidar arises in the village, the concerned Circle Revenue Officer get the proclamation made in the village in order to invite claims from the aspirants. The proclamation can be through beat of drum or otherwise. The CRO concerned hears the claims of the candidates, get their antecedents verified from the local police and recommends the names to the SDM through Tehsildar. SDM again hears the parties and appoints a chowkidar against whose decision appeal lies before the District Collector ( Additional Deputy Commissioner ).
B) Channels of supervision : CROs, SDM and Additional Deputy Commissioner .
C) Accountability:Reader and Ahalmad are responsible for implementation of interim/ final orders passed by the Presiding
Officer on each file. Ahalmad is further responsible for consignment of record to the concerned record room and
return of relevant record to the
concerned office which was summoned for disposal of the case.
D) Decision making level: Additional Deputy Commissioner.
Consignment of Records:
After the case is decided, a challan is prepared in triplicate ( 2 copies for record room and one for office ) and sent to the Record Room alongwith files numbered and entered in the challan. After allocation of Goshwara number by the Record Room Official, one copy of the challan is returned to the Peshi ADC Branch. The Goshwara number is entered in red ink by Ahalmad in the Mislband Register so that in future it is easier to locate the concerned case file.
Administrative Work:
Receipt and dispatch work:
A) Procedure : Separate registers for receipt and dispatch have been maintained. After receiving mail from the main Receipt and Dispatch branch, the papers are dealt on daily basis. Action taken on each paper is mentioned in the last column of receipt register. The mail so received is dispatched to concerned offices. Every year a new register is started on 1st January.
B) Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Additional Deputy Commissioner.
C) Accountability : Clerk-Reader-Superintendent-
Branch Officer and Additional Deputy Commissioner.
D) Decision making
level: Branch Officer ( Asstt. Commissioner
( Grievances ).
Preparation and
submission of monthly, quarterly and
yearly statements showing initiation and disposal of cases.
A) Procedure:
The number of cases instituted/ decided every month is
entered in different Mislband registers
( headwise ). After preparing a consolidated statement of different types of
cases, the statement is sent to the Divisional Commissioner and Financial
Commissioner, Revenue,
B) Processing and Channels of supervision: Clerk-Reader-Superintendent- Branch Officer and Additional Deputy Commissioner.
C) Accountability : Clerk-Reader-Superintendent- Branch Officer and Deputy Commissioner.
D) Decision making level: Branch Officer (
Asstt. Commissioner ( Grievances ).
State Appeals:
A) Procedure : As per Section 378 of the Code of Criminal Procedure, 1973, cases for State Appeals are received from the District Attorney, Sangrur for approval of the District Magistrate, Sangrur and onward transmission to the Director, Prosecution, Punjab, Chandigarh for filing appeals in the Hon'ble Punjab and Haryana High Court. As per Amended Act, 2005, in order to guard against the arbitrary exercise of power and to reduce reckless acquittals, section 378 is being amended to provide that an appeal against an order of acquittal passed by a Magistrate in respect of a cognizable and non-bailable offence filed on a police report, would lie to the Court of Sessions and the District Magistrate will be authorised to direct the public prosecutor to file such appeals.
B) Channels of supervision: Branch Officer, Additional Deputy Commissioner and Deputy Commissioner.
C) Accountability: Clerk, Reader, Superintendent, Branch Officer , Additional Deputy Commissioner and the Deputy Commissioner.
D) Decision making level: Additional Deputy Commissioner.
Police Protection Cases:
Police Protection is given in cases of Warrant of possession, demarcation, removal of illegal encroachment over Govt. lands as well as from the lands of Nagar Panchayats/ Nagar Councils. The competent authority to provide Police Protection is the District Magistrate under rule 2 Chapter 7 J of Punjab and Haryana High Court Rules and Orders ( Vol. IV). An amendment has been carried out in the above rule on 6.8.1992 by the Govt. of Punjab that in cases of execution of degree and other cases, the power of granting police protection will be exercised by District & Sessions Judge, directly. However, he has to endorse a copy to the District Magistrate, who further endorses the same to the Senior Supdt. of Police concerned.
A) Procedure: A case for providing Police Protection is forwarded by the concerned Sub Divisional Magistrate with his recommendation that in a particular situation, protection is required. Accordingly, after considering the proposal the police protection is granted with a copy to the concerned Senior Supdt. of Police.
B) Channels of Supervision: Superintendent, Branch Officer ( Asstt. Commissioner ( Grievances )) and Additional Deputy Commissioner.
C) Accountability: Clerk, Reader, Superintendent, Branch Officer, Additional Deputy Commissioner and Deputy Commissioner.
D) Decision making level: District Magistrate.
General Provident Fund ( GPF
Branch )
Refundable and Non-refundable advances from the G.P. Fund are sanctioned to Class III and IV employees through this Branch under rules 13.14 and 13.29 respectively of the Punjab Civil Service Rules, Vol.II. Refundable Advance can be obtained for the purposes of social ceremonies in the family of the employee such as marriage, Mundan, Dastarbandi etc. Minimum Service for being eligible for seeking advance ( refundable ) is 5 years. The employee seeking advance is required to attach alongwith his application, the statement showing his deposits during the current financial year and an affidavit to the effect that he shall use the GPF for the purpose for which it is being withdrawn.
Non-Refundable advance can be obtained for the purposes of building/ repair/ alteration/ addition, purchase of plot, scooter, car, litigation expenses. The amount of withdrawal should not exceed half of the deposit in the account or six month's basic pay whichever is less. Advance under this clause for the purpose of marriage/ engagement or studties of children can be given upto ¾ of the total amount lying in the GPF provided that minimum service of the employee should have been 20 years or he should have less than 10 years of service in his superannuation. For Scooter/ motor cycle, computer and car an advance of Rs. 30,000, Rs. 60,000/- and Rs. 2,50,000/- can be obtained. Different registers are maintained for Class II, III and IV officials. Apart from that GIS account of Class III and IV of the office of Deputy Commissioner is also maintained.
B) Processing and channels of supervision: Clerk-Sr. Assistant-Superintendent- Branch Officer and Additional Deputy Commissioner, Deputy Commissioner.
C) Accountability: Clerk-Reader-Superintendent-Branch Officer Additional Deputy Commissioner and Deputy Commissioner.
D) Decision making level: Additional Deputy Commissioner in cases of all GTPF advances except in cases of Final Payment on retirement. Cases of final payment are decided by Deputy Commissioner.
POWERS
AND DUTIES OF ASSISTANT COMMISSIONER
(GEN.)
Ø
ADMINISTRATIVE
Assistant Commissioner serves as General Assistant to
the Deputy Commissioner in running the day to affairs of the district. He is
the Incharge Officer of all the important branches of the Deputy Commissioner
office. The Assistant Commissioner (Gen.), Sangrur is the incharge of important
branches like:-
v
Establishment
Branch
v
Miscellaneous Branch
v
Arms License Branch
v
Budget Branch
v
Nazir Branch
v
GPF Branch
v
RIA Branch
All the files of these branches are routed through Assistant Commissioner (Gen.) to the Deputy Commissioner. The decision making power in almost all the matters vests in the Deputy Commissioner. The Assistant Commissioner (Gen.) has the decision making power only to the extent these powers are delegated to him by the Deputy Commissioner.
Ø
FINANCIAL
The Assistant Commissioner Sangrur is the Drawing and Disbursing Officer (DDO) of DC Office. As DDO he sanctions the salary bills of all the employees of DC Office. The cases of GP fund payments of class III and IV employees are also routed through him. Assistant Commissioner (Gen.) has the financial power to sanction the payment upto Rs. 100/- under the major head 2053 Distt. Administration. As DDO he also maintains the cash books of Nazir Branch .
Ø
AS EXECUTIVE MAGISTRATE
Assistant Commissioner (Gen.) , Sangrur has also been designated as Executive Magistrate within the limits of District Sangrur by the Punjab Govt. As Executive Magistrate he has to keep a check on all the Law and Order situation in the District.
Ø
AS SECRETARY RED CROSS SOCIETY
Assistant
Commissioner (Gen.) Sangrur also act as
the Honorary Secretary of District Red Cross Society , Sangrur . He
keeps the general check over the functioning of the Red Cross Society. He also
serves as DDO for the Red Cross Society as all the Salaries of the employees
are paid by him. He also undertakes time to time correspondence with the State
Red Cross Society,
Ø
AS HONORARY SECRETARY OF DE-ADDICTION CENTRE
Acts as the Honorary Secretary of De-addiction Centre, Sangrur. It is the 15 bedded hospital. All the administrative control of the hospital is exercised by him, under the able guidance of Worthy Deputy Commissioner, Sangrur.
Ø
MISCELLANEOUS
Performs various miscellaneous functions as are assigned to him from time to time. The miscellaneous functions performed by him are as under:-
v
Arranging for the celebration of 15th
August and 26th January .
v
To issue VIP Programmes and to arrange for the VIP
Visits.
v
Any other duty assigned to him .
POWERS
AND DUTIES OF ASSISTANT COMMISSIONER
(GRI.)
Ø
The complaints that are received from the public are
sent to the concerned departments for investigation and report and on the basis
of these reports the punitive action is taken against the concerned employee or any person.
Ø
A meeting of the District Grievance Redressal
Committee is held on the 7th day of every month under the chairmanship of
Hon'ble Finance Minister Sh. Surinder
Singla . The member Secretary of this committee is Worthy Deputy Commissioner.
All the complaints that are received from the members of the committee are sent
to the concerned departments for report. The Agenda for this meeting is also
got prepared and is sent to various Official and Non Official members. The
proceedings of the meetings are also sent to the Official and Non Official
members. Reports are also sought from the concerned department regarding the
complaints which are pending from long time.
Ø
The Worthy Deputy Commissioner, Sangrur organises
a "Sangat Darshan"
on the first and third Wednesday of every month to hear and redress the
Grievances of the common and poor people . The complaints received from the
public are sent by this officer to the concerned department to submit the time
bound report and these reports are then
presented to the Deputy Commissioner on the next Sangat Darshan. In addition
various complaints are directly marked to the Assistant Commissioner (Gr.) for
investigation on which both the parties are called by the Officers and the
report is sent to the Deputy Commissioner.
Ø
As per the Govt. instructions the "Lok Suwidha
Camps" are being organised in the different villages of district Sangrur
to provide the facilities to the public at the very doorstep. The Assistant
Commissioner (Gr.) receives the complaints form the public in these camps and
most of the complaints are got settled at the spot itself.
Ø
As per Govt. instructions the meeting of the
Pensioners Association is also called. Their complaints are heard and solved at
the spot itself in these meetings.
POWERS
AND DUTIES OF DISTRICT REVENUE OFFICER
Ø
District Revenue Officer is the immediate Junior
Officer to the Deputy Commissioner, Sangrur. He assists the Deputy Commissioner
in the Administrative and Revenue work . District Revenue Officer, Sangrur
looks normally after the functioning of four branches namely:
v
Sadar Kanungo
Branch
v
District Revenue Branch
v
District Revenue (T) Branch
v
Head Registration Branch
v
SADAR KANUNGO BRANCH -
The record of the
field staff like Patwari's and Kanungo's of whole of the district is maintained
by the SK Branch. Proceeding for disciplinary action proficiency step up and
promotion cases. Cases for prosecution sanctions, maintenance of khevat record
room are dealt by this branch and the District Revenue Officer is branch
incharge of this branch and all above cases are routed through him and he is
responsible for sending these cases to the Collector after adding his comments.
He is also responsible to scrutinized these cases before sending the Collector
for his final order.
v
DISTRICT REVENUE BRANCH -
All records pertaining to the Govt. is maintained by the
branch, cases regarding DLPFC are also dealt by this branch . Issuance of No
Objection Certificate to the department to be sent to the "State Level
Land Acquisition Board" (SLLAB) are dealt by this branch, This branch
deals with cases for sanction of demands
like Land Revenue. Local rate Chowkidara, Copying fees, Mutation fees and DRO
as a Branch Officer is responsible to collect the information from the
concerned Offices and convenes the meeting regarding issuance of NOC and DLPFC
etc. All cases referred are above are
forwarded to the Collector by the District Revenue Officer after
scrutiny.
v
DISTRICT REVENUE (T) BRANCH -
The recovery cases pertaining to miscellaneous
recoveries
i.e. recovery of other cases are dealt by this branch. The cases of this
nature which are received by the office are declared as the Arrears of land
Revenue under the Revenue Recovery Act 1890 and forwarded to the C.R.O's for
effecting recovery. These cases are declared by the collector and are forwarded
by the D.R.O to the collector Recovery. Moreover, D.R.O is also responsible to collect the data
regarding loss to the crops by flood, some natural calamity like human loss,
loss to the livestock houses and loss to the other moveable and immoveable
properties and forwarding this data to the Government after getting approval
from the collector
v
HEAD REGISTRATION BRANCH -
Cases under Indian Registration Act 1908, Indian stamp Act
1899 like grant of Documents Writer
License, Stamp Vendor License. Petition Writer License are dealt by this
branch. Moreover, cases like taking action against Documents Writer License,
Stamp Vendor License, Petition Writer License are also taken by this branch and
D.R.O is responsible to control this branch and forwarding above mentioned
cases to the Registrar / Collector for his orders after thorough checking .
Apart from this the District Revenue Officer is also the Consolidation Officer for deciding cases which are forwarded / remanded by the Director Consolidation under East Punjab Consolidation and Prevention of Fragmentation Act 1948 to decide Revenue cases which are transferred by the Collector to the DRO and he is also responsible for forwarding the date regarding the surplus Land under Land Reform Act 1972 to the Govt. after getting from the concerned Collector Agrarian.
D. R. O monitors the
collection of land revenue. Recovery against recovery certificate from other
departments which are declared as arrears of Land Revenue by the collector
under Punjab Revenue Act, 1890. D.R.O processes. The cases for appointment of
Lambardars, inspection of girdawari
work, preparation of annual revenue record, mutation work to keep the revenue
record up to date
POWERS AND DUTIES OF DISTRICT DEVELOPMENT &
PANCHAYAT OFFICER
Ø
Development & Panchayat Officer is
the head of this Department and after that Director, Rural Development &
Panchayat, Division Deputy Director rural Development & Panchayat, District
Development & Panchayat Officer and Block Development & Panchayat
officers are there to head this Department at different level. Administrative
decisions are taken by Secretary Rural Development & Panchayat, which are
conveyed, to the above said officers at different level.
Ø
District Development & Panchayat officer exercises
the powers under the Panchayati Raj Act 1994 & The Punjab Village Common Lands
Regulations Act 1961. All the instructions of Govt are being obeyed by him. He
also coordinates with his lower level officer to comply with the Govt. instructions.
Ø
The procedure followed in the decision making process
is being done under the Punjab Village Common Land Regulations Act 1961 and the
instructions given by the Govt time to time. District Development &
Panchayat officer supervises the Block Development & Panchayat Officers.
The accountability is examined in every monthly meeting and confidential report
are written after one year.
Ø
Normally the complaints are marked for inquiry to
Block Development & Panchayat officer. After that the decision is taken.
Sometimes, District Development & Panchayat Officer personally holds inquiry. District Development & Panchayat
Officer is a Branch Officer under the Deputy Commissioner and all the
Development activities are monitored done by him. There is a provision of
Single Window System in this District. All the documents are kept by the Development
branch, which is headed by DA-1, DA-2 and Revenue Earning Assistant (REA). The
record of all grants, which are distributed by the Development branch, is being
kept by REA.
Ø
District Development & Panchayat officer hear the
complaints of public and grievances are dealt with immediately. Block
Development & Panchayat Officer directly hear the grievances of public and
solve the problem there and them at block level.
Ø
This Department has Zila Parishad (Elected Body) at
District head quarter, Panchayat Samti(Elected Body) at block level &
Panchayat at village level. The opinion given by them are considered and
honoured.
Ø
RELIEF AND REHABILITATION ASSISTANT
1.
He deals with the relief and other work relating to
cases of riots affected/Terrorist victims and families affected by the
Operation Blue star , Anti Sikh Riots of 1984 and riots in other states.
2.
He also keeps accounts of allots funds which are
received from the Govt. for distribution to the Sub Divisional Magistrates for
disbursements and sends the monthly reports to the Govt.
3.
He also scrutinizes the cases of compassionate
appointments to the terrorists/ riot victims and deals with cases for
providing employment to the member of family of terrorist affected/riot
affected and 100% disabled persons on priority basis.
4.
He deals with the cases regarding compensation meeting
out for education expenses to the
terrorists/riots affected as per given instructions given by the Punjab Govt.
from time to time.
Ø
CIVIL DEFENCE ASSISTANT
1.
He deals with the Character Verification cases of
newly appointed employees in various any departments and the Certificates are
issued to the concerned Department on the basis of the report of the S.S.P. and
C.I.D.
2.
He also sends a monthly statement to the Govt. in form
No. BM 26-29 regarding the receipts and expenditure under head 2070.
3.
He also deals with the problems of the people who live
near the Ammunitions depots.
4.
He also deals with all the types of complaints of
defence personnel/officers.
Ø
HEAD REGISTRATION ASSISTANT
It is
an important branch of the Deputy Commissioner's Office. HRA deals with the
following important functions:-
1.
He collects the applications along with the
qualification certificates from the applicants for the License for "Astaam
Farosh" and "Vasika Navees" in Tehsil offices and villages. The
District Collector then issues the licence
to the eligible candidate. These Licenses are
renewed annually by this branch only. The complaints in this regards are
also disposed off by this branch.
2.
Issue of copy of registered will - Any
person, who wants to obtain the copy of "Registered Will" may submit
his application alongwith Court fee of Rs. 1.25, Pettion paper for Rs. 15/- and
death certificate of the deceased.
3.
Deeds presented before the Registrar are registerd in
this office and copies of deeds are issued on demand.
4.
Marriages are also registered through this branch
assistant under the "Special Marriage Act 1954". Besides this the
"Unmarried Certificates" are also issued by this Branch Assistant.
5.
All the types of NRI cases are also dealt by this
Assistant.
6.
Monthly statements received from Sub Registrars/Joint
Sub Registrars of the district are compiled by this Assistant and the compiled
statement of income from registration fees and Stamp duty uner head 0030 S.D.
& R.F. & expenditure statement under head 2030 S.D. & R.F. is sent
to Punjab Govt.
7.
The stationary regarding the registration work is also
received by this Assistant from the office of Inspector General of
Regsistration and is further distributed.
Ø
LOCAL FUND ASSISTANT
1.
He deals with
the resolutions of all the 12 Municipal Committees and 5 Nagar
Panchayats in the district in the public interest. If the Deputy Commissioner
feels that the resolutions are not in the public interest , he may impose a check or may
reject the said resolution.
2.
The branch deputes and send the senior officers as
representatives on the occassion of selling/renting/open auctioning of the
3.
He also keeps a watch on the proper use of the amount
of funds that are provided by the Govt. through the Deputy Economic and
Statistical Advisor .
4.
He also issues the instructions to the Municipal
Committee to keep the city clean and to check the sewerage and the supply of
drinking water.
5.
The monthly work of all the 12 committees and 5 Nagar
Panchayats are examined in every monthly meeting and the progress is reviewed.
Ø
MISCLLEANEOUS ASSISTANT
1.
He deals in issuing
the various prohibitory orders under section 144 CRPC.
2.
He deals in issue of
the VIP/VVIP programmes regarding their tours and the copies are sent to
all the concerned officers for arranging adequate security , rest house
bookings , parking passes, invitation cards, press arrangements, fire fighting
arrangements, barricading etc.
3.
He performs very important functions as it issues the
important certificates like Legal heir Certificates, Dependent Certificates,
Nationality Certificates, Character Certificate for press licenses , Freedom Fighter
Certificate, Free Bus Passes to Freedom Fighters, Identity Cards for Freedom
Fighter etc.
4.
He deals in
issuing the No Objection Certificates for the running of Video Parlour,
5.
He deals
with the allotment of Govt. accommodation to the employees of Punjab Govt.
6.
He deals
with the disbursement of compensation to the legal heirs of the dead and
injured persons in the motor vehicle accidents under the motor vehicle hit and
run compensation rule.
7.
The cases
is regarding the change of name in ration cards are also processed in this
branch after the report from the concerned SSP and SDM.
8.
He deals to
provide the compensation to be paid to the persons injured as the result of
accidents due to farm machinery. These cases are forwarded to respected market
committee for compensation.
9.
The branch
has a very important function of getting the document issued by the various
authorities counter signed by the Deputy Commissioner so that these documents
may be submitted by the concerned person in the foreign embasseys.
10. He
forwards the cases for the allotment of title to printing press, newspaper,
magazine etc. under the Press Act 1867 to the Govt.
11. The beauty
of the branch is that it is miscellaneous branch and has to cater to
various other types of various miscellaneous functions also from time to time.
Ø
COPYING ASSISTANT
1.
He deals in issuance the copies of revenue and other
records to the general public. The procedure is that the applicant has to
submit the application in the prescribed performa at the single window and the
copies are to be issued within the maximum period of 15 days.
2.
He records the decisions made by the Worthy Deputy
Commissioner, Additional Deputy Commissioner, Revenue Officers of Sub
Divisions, Sunam and Moonak is maitained village wisely, and Goshwara No. is
allotted to files.
Ø
GPF ASSISTANT
1.
He maintain the GP Fund record of class III and IV
employees of the D.C. Office and to maintain their Ledgers for making the
entries.
2.
Preparing and sanctioning the refundable or non
refundable advances out of GP Fund of the employees.
3.
Preparing the personal account of the employees after
adding the annual interest .
4.
Preparing the G.P. F slips and the distributution of
the same to the concerned employees.
5.
Preparing retirement benefits and making the payments
in time.
6.
Allotment of GPF number to the newly appointed the
Class III and IV employees.
Ø
SADAR KANUNGO
1. Sadar Kanungo is Incharge of the branch, who supervise the whole branch. At the time of Girdawari, Sadar Kanugo checks random 10% of the Girdawari of whole district on behalf of the District Revenue Officer.
2. To deal with the vigilance enquiries of all the Patwaris and Kanugos of the district.
3. To prepare monthly statements / maps etc.
4. To deal with the statements received from Sub Division Offices and compile the same at District level and send to Punjab Government.
5. Also deals with the matter of War Jagir and Census.
6. To deal with the appointment of Patwaris on compassionate ground and promotion of Kanungos.
7. Maintains Service books and Annual Confidential Reports of the all the patwaris and Kanungos.
8. To deal with suspension and reinstatement cases of all the patwaris and Kanungos.
9. Prepare Salary Budget under head 2029. After sanction of budget, to disburse the salary accordingly to the all the Sub-Divisions.
10. Revising salary and clearing A. C. R's and retirement cases of Pawaris and Kanungos.
11. Issue of “ No Objection Certificate” for Passport.
12. To deal with the reimbursement of Medical bills of working / retired Patwaris and Kanungos.
13.
Convey the Weather Report, Rainfall etc. the
14. Submission of fortnightly reports regarding prices of crops.
15. Correspondence with other offices.
Ø
NAZAR ASSISTANT
1.
Preparing cash book and collecting the Cheques
regarding salary, arrear and contingency
from treasury and depositing the cheques in the A/c of concern employees of all
categories of DC office.
2 He
makes the arrangement of Auction of all the condemned vehicles of DC office and
other deptt. in the Distt., collects the money from Auctioneers and deposit it
in the treasury.
3 He
deals in fixation of daily wages rates.
4 Maintaining
the Head 2053 under which expenses are made for the electricity, telephone and
petrol bills etc. Preparing the budget for the above head.
5 All
arrangements to be made for the National Functions of Independence and Republic
day, such as printing of Invitation cards, arrangements of tents for function,
chairs for V.I.P's etc.
6 He
deals in disbursement of grants for public which are announced by Speaker/Dy.
Speaker through SDM concerned.
7 He
deals in allotment of sites Photostat Machines, Typist, Deed writers and Stamp
vendor etc, collects the monthly rent from the above mentioned persons and
deposit it in the Govt. treasury.
8 He deals in disbursement of grants in Accidental cases from C.M. Relief fund to the legal heirs of deceased or those who get injured during the accident.
Ø
COMPLAINT AND ENQUIRY ASSISTANT
1. Complaints are received by this Assistant through higher officers, Human Right Commission, by post or directly from the complainant. Complaints regarding general disputes are being marked to the concerned departments for report within 15 days. After receiving the report from concerned department, is taken as per the orders of Deputy Commissioner or Addl. Deputy Commissioner. After disposing off the complaints, the complainants are informed. Reports are being collected from the departments if the complaint is against the employee. If the employee is found guilty, his department is informed for taking action against that employee.
2. For the serious complaints, where the Deputy Commissioner orders an enquiry, the ADC / AC(Gr.) personally conduct the enquiry by calling both the parties.
3. He also deals with grievances of the Govt. pensioners. For the redressal of their grievances, the complaint branch holds meetings under the Chairmanship of Deputy Commissioner.
4. Under the Punjab Government's instructions, a District Grievances Redressal Committee is constituted. In this committee Deputy Commissioner and S. S. P. are official members and MPs, MLAs, Chairman Zila Prishad etc. are ex-officio members. There are many non-official members representing various sections of society. The AC (Gr.) is the member Secretary. He deals with the complaints received through committee members, M.Ps. & MLA's. The Chairman of the committee is nominated by the Government. His rank is equivalent to that of a Cabinet Minister.
Ø
ESTABLISHMENT
ASSISTANT
He also deals with the following:-
1. Appointments
2. Pension cases
3. Pay fixation
4. Fixation of service
5. Maintaining personal files.
6. Court cases (Govt. employees)
7. Regarding maintaining of record of Casual / Earned Leave / Medical leave / Maternity leave.
8. Retirement case ( Grade III & IV)
9. Salary (Officers / Officials)
10. Promotion Cases
11. N. O. C. Passport / N. O. C. regarding transfer
12. Posting / Transfer orders.
13. Regarding complaints / enquiry of staff
14. Preparation of Seniority list ( Class III & IV)
In this section, regarding new appointments and retirement of employees / pension case and pension benefits are paid. Appointment letters are issued to the fresh appointed persons after Medical fitness and character verification. Before issue of appointment letter following documents are to be received:
1. As per Punjab Government’s instructions / Policy No.11/105/98/ 4 PP 2 / 14420 dated 21-11-2002, applicant has to apply within six months alongwith required documents.
2. Death Certificate of deceased and certificate regarding succession of deceased.
3. Affidavit from other legal heirs in favour of who wants to get service.
4. Academic qualification certificate.
5. Report regarding Financial position and income in proforma prescribed by the concerned department.
6. Age of applicant should be 18 to 35 years.
Ø
D.R.A.
assistant
Detail of the works done by the
Assistant is as under:-
1.
To deal with
2.
To deal with Inferior Land, Nazool Land, Audit Paras
and Court Cases relating to these lands.
3.
To deal with the meetings regarding selection of site
for acquisition, Issue of NOC for land acquired, Collector's rate,
Un-authorized encroachments and Court cases in this respect
4.
Supervising the work of Land Revenue Clerk, Misc.
works, Land Acquisition Clerk and record the proceedings of meeting of the
Circle Revenue Officers.
5.
To deal with Budget estimates under head 2053
Chowkidara, Funds regarding 2401, 6216, 0049 receipts, Statements regarding
Pay, Sending reports to Govt. regarding T-16 & T-25. Recovery of Banjar
Tor, Send report to Govt. regarding PS para-13, Preparation of bills of pay of Chowkidars, To send progress
report to Govt. regarding settlement of Audit Paras
6.
Supervising work of Taccavi Clerk, Revenue Clerk,
Flood Relief Clerk and Rehabilitation Clerk
7.
To deal with cases of Natural Calamities, Misc.
recovery, Budget relating to 2245 - Natural Calamity
8.
To deal with the approval of Kishatbandies, demands,
Issue Identy card to Namberdar, To prepare monthly Haul Tohzy and send
statements, to deal with Audit Paras relating to Land Revenue and send the
budget to Govt. of 0029 Land Revenue
9.
To deal with the allotment of Govt. land under the
Govt. policies, and to deal with the work of rehabilitation
Ø
LPA ASSISTANT
1.
To issue NOC for setting up of Petrol Pumps and Gas
Agency under the Petroleum Act.
2. To issue New Arms License under the Arms Act 1959 and Arm Rule 1962.
3. To make entry of new weapon , Addition of new weapon, Deletion of old weapon., Renewal of Arm Licences, Extension of Purchase period, Change of Bore, to grant permission of disposal of weapon in case of death of weapon holder, adding the name of retainer in Arms Licence, issue of Fire Crackers Licences under the Explosive Act.
The following work is done by the Passport Branch
1.
Supervise / receive and get the data entered in the
computer applications regarding issue of new passport and renew of old
passport. To seperate the verification forms and send for police report, after
verification getting the report and attach in the relevant files after entering
in the computer, Diary & Dispatch, to send complete files to Regional
Passport Office,
2.
To check the passport applications, to deal NOC
of Govt. employees, Citizenship cases, to attend the public for enquiry of
passport, to send the complete application to Regional Passport Office
Chandigarh. To get the reports entered
in the computer getting from SSP's, to check the files being entered in the
computer and sent to RPO,
Administrative Powers
1. Control/ Maintenance of Law and order
2. Make necessary arrangements during Visit of various VIPs to the sub division- Liaison with VIPs and other departments with regard to such visits.
3. Supervision of Circle revenue officers and revenue field's staff.
4. Removal of Public grievance in general concerning all departments.
5. Conduct of elections of M.Ps/M.L.As /Municipal Councils / Block samitis / Panchayats / SGPC Members.
6. Preparation of electoral rolls and revision thereof
7. To fix collector Rates in respect of Land acquired by Punjab Government in public interest.
8. Co-ordination with various purchase agencies during the supervision of various purchase centers to ensure smooth purchase/lifting of food grains and to hear and dispose of any complaints received on the spot to avoid any harassment to farmers and general public.
9. Arrange effective celebration on National Days like Independence Day and republic day at sub Divisional level.
10. Hold enquiries with regard to issuance of dependent and legal heir certificates and submit reports to the deputy Commissioner.
11. Enquiries with regard to issuance of Arm Licence and cancellation of arms Licences.
12. To hold enquiries under section 16.38 as ordered by District Magistrate.
13. Departmental enquiries against various officials of Revenue Department (Both clerical and field staff)
14. Inspection of Tehsil/ Sub Tehsil offices and offices of B.D& POs , Municipal Councils, Market Committees and Treasury offices etc. falling with in the sub Division.
15. Surprise checking of offices of other departments and schools etc.
16. Co-ordination with other departments at Sub Division Level to ensure effective implementation of various Government Policies regarding development works and periodical inspector of development works in progress.
17. To ensure implementation of various state and Central development works in the Sub Division.
18. Ensure proper and effective execution of various beneficiary schemes like pension and PDS.
19. After enquiries, to sanction late registration of Births & Deaths, which were not got entered at the actual Time of birth or death.
20. Writing of annual confidential reports of various Circle revenue officer/officials and other clerical staff.
21. Supervision of Sub Jails falling in the sub division and periodical/surprise inspections thereof.
22. Preparation of Inquest Repots into cause of death of persons who die while in police custody/ Jail.
23. Safe custody of old records including cases decided by various circle revenue officers/SDM/ Deputy Commissioner with regard to sub division and to issue certified copies of various documents from such court files against prescribed fee in the shape of court fee stamps.
24. To register light motor vehicles i.e. Jeep, Car, Scooter, Motor Cycle, Mopeds etc. having seating capacity up to five seats in the name of their owners and transfer of ownership of Vehicles.
25. Issue Licences for learner's and driving Light motor Vehicle under Motor Vehicles Act 1988.
26. Issue of no objection Certificate for verification of record.
27. To answer various questions put in Parliament/Rajya Sabha and Punjab Legislative Assembly.
28. To
safeguard interests of state of
1.
To exercise as Drawing & Disbursing officer under
Punjab Financial Rules.
2.
Refund of stamps under the Indian Stamp Act.
3.
Disbursement of pay etc. to the officials his own
office.
4.
Maintenance of Service record of official of his office.
5.
Maintenance of official telephone and Vehicles.
6.
Proper use of contingent funds allocated by the Deputy
Commissioner.
AS REVENUE JUDICIAL OFFICER.
1.
To hear cases under sections
97,109,110,133,145,146,107/151Cr.P.C As SDM
2.
To decide contested mutations, rent suits, cases under
tenancy act and Execution applications as SDM
3.
To hear and decide appeals as collector of the sub
Division against order passed by various Revenue officers i.e. Partition,
Mutations and correction of Khasra Girdawri entries etc as collector Sub
Division.
4.
To hold enquiries and send recommendations for
appointment of Lambardars as Collector Sub Division
5.
To exercise powers of Deputy Commissioner and decide
cases relation to appointment/ Dismissal of Village chowkidars as deputy
Commissioner powers delegate.
1.
To hear and decide cases
relating to partition of land, demarcation of land, Un contested mutations and
application relating to correction of Khasra girdawari entries as AC-1st Class
.
2.
To register Marriage under
Hindu Marriage Act, as Registrar Marriages.
3.
To attest affidavits of
General public as Executive Magistrate.
4.
To Issue caste/ Residence
and OBC Certificates after necessary enquiries/Verification.
5.
Control of Various Revenue
officials in the Tehsil as Tehsildar.
6.
To register various
documents with regard to sale of immovable property under Indian Registration
Act with in his jurisdiction and also to register wills/ Power of attorneys as
Sub registrar.
7.
To enquire and report in
respect of cases relating appointment of Lambardars and chowkidars As AC-Ist
Class.
8.
To act as duty Magistrate,
as and when asked by the district Magistrate/ SDM to maintain law and order as
Executive Magistrate.
9.
To prepare enquiry reports
regarding issue of legal heirs/ Dependence certificates as Tehsildar.
10.
To tour his revenue circle
frequently to ensure that various welfare schemes of Government are properly
implemented and there is no law and order problem as Tehsildar.
FINANCIAL POWERS AS TEHSILDAR
1.
To work as drawing and
disbursing officer under Punjab Financial Rules.
2.
Disbursement of pay etc. to
the officials of revenue department
3.
Maintenance of Service
record of official of revenue department.
4.
Maintenance of official
telephone and Vehicles.
5.
Proper use of contingent
funds allocated by the Deputy Commissioner
Powers & Duties of Naib Tehsildar
1)
Registration of Documents
for sale of immovable property under Indian Registration Act, As Joint sub
Registrar falling with in his respective Jurisdiction and to register wills/
Power of attorneys.
2)
To decide un-contested
mutations as AC-IInd Grade.
3)
Disposal of applications
relating to correction of khasra girdawri entries as AC-IInd Grade.
4)
To holding enquiries and
send reports in respect of cases relating to appointment of Lambardars and
Chowkidars.
5)
Supervision of Field
Kanungo and revenue Patwaris As AC-IInd Grade
6)
To act as duty Magistrate
to maintain law and order as and when disputed by the District Magistrate/ SDM
as Executive Magistrate.
7)
Issue residence
Certificates to Public within his Jurisdiction as Naib Tehsildar
8)
To verify and send enquiry
reports with regard to issuance of Legal heirs/Dependents Certificates As Naib
Tehsildar
9)
Attestation of affidavits
of Public as Executive Magistrate
10)
To frequently visit his
revenue Circle to ensure maintenance of law and order, proper implementation of
various welfare schemes of Government and co-ordination amongst General Public
and Various officials as Naib Tehsildar.
Duties of Sub Divisional Assistant (SDA)
1)
General Supervision.
2)
To Mark and ensure disposal
of daily dak.
3)
To attend telephonic
messages from General public and other offices.
4)
Liasion with circle Revenue
officers and other officers.
5)
Convene meeting on various
subjects /issues even relating to other departments.
6)
Prepare draft inspection
notes of other offices.
7)
Co-ordinate with the
presiding officer and other staff.
8)
To attest certified copies
of documents from various court files consigned in record room.
9)
To maintain accounts of
group insurance scheme of SDM office employees .
10)
To maintain GPF Account
of Group D officials of SDM office.
11)
To guide various officials
and ensure proper and prompt disposal of references received from higher
authorities.
12)
To inspect various inter-
office branches with a view to ensure smooth running of office work.
13)
To attend to General Public
coming to office and ensure that their grievance, if any, are removed and there
is no inconvenience to any one.
Duties
of Reader to SDM's Court
1)
To maintained various court
files.
2)
Record court proceedings in
various court Cases coming up for hearing.
3)
To get consign decided
court cases in record room for sate custody.
4)
To execute various orders
issued by presiding officer in Court Cases.
5)
To get Disposal of daily
dak received from various Civil Courts and higher Authorities.
6)
To get Sanding of Month's
statements.
1)
To attest certified Copies
of mutation/ Mussavi.
2)
Disposal of daily dak.
3)
Supervision of revenue
field staff.
4)
Co-ordination between
Kanungos and Patwaris.
5)
Writing of AC Rs. of
Patwaris.
6)
To ensure prompt disposal
of various references received from higher authorities.
Duties of Field Kanungo's
1)
Disposal of applications
for demarcation of Land.
2)
Execution of warrants of
possession received from Various Courts.
3)
Supervision of Patwaris.
4)
Initiate AC Rs of Patwaris
with in his circle.
5)
Co- ordination between
circle revenue officer and Various Patwaris.
Duties of Patwaris:
1)
Maintenance of Revenue
record.
2)
To entry mutations on the
basis of registered documents will, Court decrees etc.
3)
Conduct Khasra girdawri of
every crop.
4)
Report natural clamities to
the circle Revenue officer.
5)
Report any untoward or
other extra ordinary incident with his jurisdiction to the CRO.
6)
Collection of land Revenue,
abiana , Local Rate, Commercial cess, Chowkidara or other Governments Dues.
Duties of Tehsil Assistant
1)
General Supervision.
2)
Marking/ Disposal of daily
dak.
3)
Attend telephone from other
offices and general public.
4)
Disposal of audit paras
under Various heads.
5)
Convene meeting on various
subjects.
6)
Prepare draft inspection
notes regarding inspection of other offices.
7)
Co-ordinate between the
presiding officer and the office staff.
8)
To ensure proper and prompt
disposal of daily dak.
9)
To attend to general public
visiting office daily and make efforts to remove their grievances, if any.
Duties of lambardars
1)
Identification of General
Public appearing before various revenue/Civil Courts.
2)
Identification of Public
(Parties) appearing for registration of Documents berofe the Sub Registrar.
3)
Collection of Land Revenue
etc.
4)
To Keep a close watch in
his village and there is no abnormal incident to immediately send a report to
local police and to the revenue officer concerned.
5)
To work as middle man
between Government and Public to educate people with regard to various welfare
schemes of Government and to ensure that such schemes are properly implemented
and in case of any trouble, sent a report to the Revenue officer concerned.
1)
To work as watchman (
Chowkidar) in the village during night hours, to avoid any theft/untoward
incident.
2)
To help Halqa Patwari and
Village Lambardars for collection to Government dues and personally give
relevant intimation to Various people as and when asked by revenue officers/
Patwari.
3)
Co-ordinate with various
revenue & Police officers and help them as and when they visit a Particular
village.
4)
Keep record of births &
Deaths and send an intimation to concerned authorities at appropriate time.
5)
As and when there is death
of a Lambardar/ Pensioner/ freedom
fighter or any other reportable incident in the village, to immediately report
the matter to the patwari/Local Police and Revenue officer Concerned.
Duties
of Clerk
There are different branches in the D.C. office, Inquires
information regarding by these branches from SDM are dealt with by the clerks
of SDM office under the Supervision of SDA/SDM.
Duties
of Peon
Peons Just like other departments do their duty to assist the
officials/ officers.